Policies, Procedures & Forms

  • Active Modes of Transportation Safety Guidelines

    The University requires that all vehicles be registered with the Office of Transportation and Parking Services. This requirement applies to any motor vehicle needing an official permit for parking on-campus or off-campus, as well as other active modes of transportation vehicles as defined under these guidelines. Registration for all motor vehicles and active modes of  transportation vehicles helps to identify ownership and aids in recovery should the vehicle be lost or stolen.

    Register a motor vehicle here.


    Active Modes of Transportation Vehicle Registration

    Active modes of transportation vehicles are defined as small, wheeled modes of conveyance, which include, but are not limited to, bikes, scooters, e-bikes, and e-scooters. There is no charge for registration of an active mode of transportation vehicle.

    Register an active mode of transportation here.


    Active Mode of Transportation Vehicle Parking

    The intent of the parking guidelines is to ensure a safe environment for everyone.

    • Active mode of transportation vehicles may not be parked in courtyards, on sidewalks, in
      front of buildings or on grass.
    • Only park active mode of transportation vehicles at the nearest bike rack. If a bike rack is
      full, go to the next nearest bike rack.
    • Never secure active mode of transportation vehicles to a light pole, sign post, railing,
      stairwell, bench, tree, or other undesignated area.
    • Any improperly parked or secured vehicle may be confiscated and fines may be imposed.
    • If a vehicle is confiscated, contact Transportation and Parking Services at 336.758.7275.

    Small Vehicle Safety Tips

    • Obey all traffic laws.
    • Observe all stop lights and stop signs.
    • Wear a helmet.
    • Yield to pedestrians
    • Obey local laws, ordinances and follow best riding practices when riding a small vehicle. Visit the links below for more information
    • Never leave accessories or loose items on your vehicle.
    • Use hand signals with stopping or turning. More information on hand signals can be found below.

     

    Active Modes of Transportation Safety Guidelines Downloadable PDF

  • Boot and Tow Administrative Policy

    Purpose
    To provide guidelines for booting and towing vehicles parked on property owned by Wake Forest University (WFU) that are in violation of the WFU Parking Rules and Regulations.

    Definitions

    • Booting – To disable a vehicle by attaching a vehicle immobilizer, commonly referred to as a “boot”/wheel-lock or Barnacle/windshield immobilizer.
    • Scofflaw – One who habitually violates parking rules and regulations or fails to respond to notifications and citations. A habitual violator is one who has been issued 12 or more citations within a single fiscal year (July 1 — June 30), whether or not the violator pays all fines or charges associated with the citations.

    Booting

    • Before a boot is installed, prior notification/warning will be given to the registered driver or placed on the vehicle to be booted that several violations have occurred. These notifications are intended to allow the vehicle operator to correct improper parking behavior and contact Transportation and Parking Services.
    Vehicle registered with Transportation and Parking Services:
    Number of CitationsAction TakenNext Steps
    10th CitationBoot Warning Issued
    11th CitationVehicle BootedDriver signs boot release form and is advised vehicle will be towed upon receiving next citation; $100 boot fine imposed & $35 Barnacle immobilizer release fee.
    12th Citation Vehicle TowedDriver signs release form; $125 administrative fee & towing company fees.
    Subsequent Academic Year
    Number of CitationsAction Taken Next Steps
    4th Citation Boot Warning
    5th CitationVehicle BootedDriver signs boot release form and is advised vehicle will be towed upon receiving next citation; $100 boot fine imposed & $35 Barnacle immobilizer release fee.
    6th Citation (and any further citations thereafter)Vehicle TowedDriver signs release form; $125 administrative fee & towing company fees.
    Non-Student Registered Vehicle – (Associated with 4 Unpaid Citations)
    Number of CitationsAction Taken Next Steps
    4th CitationBoot Warning Issued
    5th CitationVehicle BootedDriver signs boot release form and is advised vehicle will be towed upon receiving next citation; $100 boot fine imposed & $35 Barnacle immobilizer release fee.
    6th Citation Vehicle TowedDriver signs release form; $125 administrative fee & towing company fees.

    Vehicle Recovery |  Boot Removal

    • Follow instructions placed on vehicle for release or contact Transportation and Parking Services, Monday thru Thursday between 8:30 am. — 4:30 p.m. and Friday 8:30 a.m. — 3:00 p.m. A Release Authorization Form is required to be signed once a boot is removed.
    • Authorized operator must present to Transportation and Parking Services a photo ID, proof of vehicle ownership and WFU ID (if applicable).
    • Student operator
      • Student citations and associated boot fees will be paid automatically through their student account.
    • Faculty or Staff operator
      • Faculty and staff citations must be paid in full. Check, credit card and money orders are the only forms of payment accepted.
    • Non-WFU Employee operator
      •  Visit Transportation and Parking Services Mon — Thurs. from 8:30 a.m. —4:30 p.m. and Friday 8:30 a.m. — 3:00 p.m. Non-WFU employees must pay all outstanding citations. Check, credit card and money orders are the only forms of payment accepted.
      • In the event the entire balance is not paid, the operator has the option to set up a payment plan using the Payment Plan Request Form. The form states a certain amount has to be paid by a certain day every month until the balance is paid.
    • After Hours Vehicle Recovery | Boot Removal
      •  An operator seeking to recover their vehicle outside the above-stated hours will be required to wait until the following business day, unless an after-hours enforcement officer is on duty.

    Towing

    • Any one or more of the following acts or omissions will subject a person to having their vehicle towed at the owner’s expense:
      • When parked on a traveled portion of a street, parking lot or drive.
      • When parked in a handicap space without a valid, state authorized handicap placard displayed and/or the person the placard is issued to is not present,
      •  Vehicle blocking access to a fire hydrant or located in a fire lane
      • Vehicle blocking a trash dumpster,
      • When parked in any space or area for which a notice is posted that states that towing is enforced,
      • Any infraction of the WFU Parking Rules and Regulations if the vehicle is operated by a scofflaw. If the vehicle is determined by WFU to be “derelict” under North Carolina General Statutes 20-137.7 (4) (see Appendix A).
      • If the vehicle has been booted and its operator has not contacted Transportation and Parking Services after 48-hours.
      • When the operator’s vehicle is parked in Reynolda Village customer parking lots, unless pursuant to an Off-Campus permit and parked in the student/faculty/staff lot located across the bridge in the Northwest corner of Reynolda Village. Parking is permitted in Reynolda Village customer lots for a limited time (up to 3 hours) when the vehicle’s operator is shopping in Reynolda Village.
      • When the operator’s vehicle is not properly registered with the Transportation and Parking Services office; is in violation of any North Carolina vehicle registration law; has an altered vehicle ID or license; is reported stolen; or is used in a crime or “abandoned” as defined by North Carolina General Statutes 20-137.7(1) (see Appendix A).
    • Booted or towed vehicles that are abandoned will be disposed of, and all fees relating to the booting, towing, and/or disposal of the vehicle will be due and payable by the owner/operator to the party, whether the University, a wrecker service, or another third party, that incurred the fee(s).
    • Unless there are extenuating circumstances that require the vehicle to be towed immediately, Transportation and Parking Services authorization is required before towing a vehicle based on one of the conditions described above in section (a). Vehicles towed by University Police do not require authorization or owner notification.
    • A visual vehicle inspection will be conducted, identifying and documenting any existing vehicle damage and visible vehicle contents, before a vehicle is towed. “Documenting” may, but need not, include photographing the vehicle and/or visible contents. Additionally, the WFU Police Department may be notified when a vehicle is towed.
    • All vehicles that have been towed from WFU-owned property will be removed to Venable’s Wrecker Service and stored at:
      • 5640 Shattalon Drive | Winston-Salem, NC 27105 | 336-661-6005
    • Vehicles may be released during business hours of 7:30 am-5:00 pm, Monday-Friday. Vehicles will not be released by Venable’s Wrecker Service until the following are satisfied:
      • Pay $125 WFU Tow Administrative Charge at Transportation and Parking Services (Alumni Hall, Room 138).
      • Complete vehicle release form after paying Tow Administrative Charge.
      • Make arrangements to pay tow fees accumulated with Venable’s and pick-up vehicle. After 5 pm, vehicles will only be released for emergency circumstances by calling 336-721-0101. The owner/operator will be responsible for Venable’s “After Hours Emergency” service fees and all of Venable’s towing and storage fees.
    • The operator’s transportation to the towing company’s lot must be arranged by the vehicle owner/operator.
    • Transportation and Parking Services will make a reasonable effort to notify the owner before a vehicle is towed, but is under no obligation to contact the owner of a vehicle at the time it is towed.

    Towed Vehicle Recovery/Payment

    • In addition to all WFU-imposed fines and charges, the owner/operator of a towed vehicle is responsible for payment of all towing and storage fees charged
      by Venable’s Wrecker Service.

    Appeals Process

    • The owner/operator of a vehicle booted or towed in accordance with this Policy may appeal such actions in accordance with article IV of the WFU Parking Rules and Regulations (see Appendix B).

    Boot and Tow Admin Policy Downloadable PDF

  • Boot and Tow Administrative Policy: Appendix A

    APPENDIX A
    N.C.G.S §20-137.7 Definitions of words and phrases.

    The following words and phrases when used in this Part shall for the purpose of this Part have the meaning respectively prescribed to them in this Part, except in those instances where the context clearly indicates a different meaning:

    (i) “Abandoned vehicle” means a motor vehicle that has remained illegally on private or public property
    for a period of more than 10 days without the consent of the owner or person in control of the property.

    (2) [intentionally omitted]

    (3) [intentionally omitted]

    (4) “Derelict vehicle” means a motor vehicle:
    a. Whose certificate of registration has expired and the registered and legal owner no longer resides
    at the address listed on the last certificate of registration on record with the North Carolina
    Department of Transportation; or
    b. Whose major parts have been removed so as to render the vehicle inoperable and incapable of
    passing inspection as required under existing standards; or
    c. Whose manufacturer’s serial plates, vehicle identification numbers, license number plates and any other means of identification have been removed so as to nullify efforts to locate or identify the registered and legal owner; or
    d. Whose registered and legal owner of record disclaims ownership or releases his rights thereto; or
    e. Which is more than 12 years old and does not bear a current license as required by the Department.
    (5)-(lo) [intentionally omitted]

    Boot and Tow Appendix A Downloadable PDF

  • Boot and Tow Administrative Policy: Appendix B

    APPENDIX B
    Parking Rules and Regulations

    Article IV — Appeals

    4.1 All first level appeals must be filed online here  or from the Transportation and Parking Services website. The appeal must be completed 14 calendar days from the date which appears on the citation or the appeal will not be accepted. The citation issuance date is not counted as the first day of the 14-calendar day appeal period. A person must have readily available the citation number and vehicle plate number before an online appeal can be filed. Individual appeals must be filed for each citation being appealed. An explanation is required for each citation appealed.

    4.2 The appeals officer is appointed by the Transportation and Parking Services Advisory Committee. The appeals officer, a nonpartisan University agent with no relation to parking enforcement authorities, will review the written appeal and may grant or deny the appeal. Notification of the appeal decision will be communicated via email. Appellants can also check the status of their appeal on their parking account, online. Transportation and Parking Services staff does not take part in the appeal decisions; therefore, they cannot explain the appeal officer’s reasoning for approving or denying appeals and the appeals officer name remains anonymous. If you disagree with the decision, then you must file the second level of appeals within 7 calendar days of receiving the first level decision.

    4.3 It is the duty of the Transportation and Parking Services Advisory Committee to review 2nd level appeals. The Transportation and Parking Services Advisory Committee will meet regularly during the academic year for appeal consideration. These meetings are not open for public attendance and the appellant will not appear in front of the Advisory Committee. Second level appeals must be submitted online within 7 days of the first level appeal decision.

    4.4 Graduating, transferring or terminating students obtaining citations after being cleared by the University, must pay the citation(s) if an appeal is not immediately possible. The student will be allowed to appeal the following semester. If the appeals officer or Transportation and Parking Services Advisory Committee rules in the appellant’s favor, monies paid will be refunded.

    All decisions of the Transportation and Parking Services Advisory Committee shall be final.

    Boot and Tow Admin Policy Appendix B Downloadable PDF

  • WFU Carpool Program Procedure and Policy

    Wake Forest University encourages faculty and staff to share the ride to and from campus in an effort to reduce reliance on single occupancy vehicular travel. Ridesharing saves money and gas, and reduces air pollution.

    How it Works:
    Two or more employees who live near one another, or along the same commuting route, and who work similar hours, can register with the Parking and Transportation office as a carpool. Members of a carpool agree to forfeit their individual parking permits and are issued one carpool hangtag, at no cost, to be exchanged between drivers. Each individual vehicle that will use the carpool hangtag must be registered with the Parking and Transportation office. Members of the carpool can choose one location on campus to which they would like to park closest and the Parking and Transportation office will designate a carpool space as near to that location as possible. At the time of registration, each member of the carpool will be issued four (4) daily parking passes to use for an individual vehicle that can be used throughout the year to accommodate special commuting circumstances.

    Getting Started:

    • If you haven’t already identified a rideshare partner, visit Zimride to join the secure WFU online ridesharing network to find potential carpool partners. Using your home and work addresses, you will be matched to nearby commuters with similar schedules. Your home address will never appear on match lists.
    • When you receive your list of matches, you may choose whom to contact. There are no obligations or requirements.
    • Once a carpool is formed, the group will designate a point of contact (POC). The designated POC will visit the Parking and Transportation office to complete an application listing all carpool members and their vehicles.
    • Each individual carpool member must also visit the Parking and Transportation office and provide the following:
      • WFU ID
      • Proof of ownership for the vehicle he/she will drive to campus

    Eligibility and Rules:

    • The carpool program is open to all Wake Forest faculty and staff currently employed by
      the University.
    • Carpool groups must consist of two (2) or more participants.
    • Participants should live along a reasonable commuting path and work similar hours.
    • Each carpool member must return any individual WFU parking permit(s).
    • One carpool hangtag is issued and shared between the members of the carpool group.
    • Carpool hangtags are not interchangeable between carpool groups.
    • One member of each carpool is designated as the Point of Contact (POC).
    • All vehicles used by carpool members must be registered with the Parking and
      Transportation office.
    • Members of the carpool can choose a location on campus to which they would like to park nearest and Parking and Transportation will designate a carpool space as near to that
      location as possible.
    • At the time of registration, each member of the carpool will be issued eight (8) daily-use hangtag parking permits for the year, or four (4) per semester if registering for one semester only. Users will clearly mark the daily-use hangtag permits with the date of use. Vehicles displaying daily-use hangtags that are not appropriately marked will be cited.
    • Carpool groups can register at any point during the year and will need to renew
      registration during the annual parking permit registration period in order to receive new
      daily-use hangtags for the new academic year.
    • In the event a carpool disbands, the Parking and Transportation office must be notified. If a carpool is made up of just two (2) employees, the remaining member will have 30 days to fill the vacancy. If the vacancy remains unfilled after 30 days, the carpool will be considered void and the remaining member must return the carpool hangtag to the Parking and Transportation office and apply for an individual permit.
    • Any participant providing fraudulent information in order to obtain a carpool permit will be removed from the carpool eligibility list. The vehicle displaying the fraudulently obtained permit may also be cited and booted or towed at the owner’s expense.

    Emergency Ride Needs:

    • In the case of a personal or family emergency, the Parking and Transportation office will
      reimburse a carpool member for cab fare upon submission of a valid receipt.
    • In the case of scheduled appointments or other driving needs during the workday, carpool
      members are encouraged to maintain a membership in Zipcar. Any of the four vehicles in the WFU shared fleet can be reserved and used as needed at a low hourly rate.
    • Additional daily-use hangtags are available for $5.00 each at the Parking and Transportation office.

     

    Carpool Program Procedure and Policy Downloadable PDF

     

  • Event Parking Reservation Policy

    Effective: 01/20/2011

    Revised: April 4, 2019

    The purpose of this policy is to outline the process to reserve a parking facility and explain which facilities are available for reservation.

    Although specific parking lots can be reserved for events, it is preferred that departments advise visitors to use the General Lots when visiting campus. A parking map of these facilities can be located here.

    Reserving interior campus lots, such as lot B, results in faculty and staff being displaced from their usual parking locations. Organizations requesting parking are encouraged to consider other arrangements such as routing vehicles to parking lots with low vehicle
    occupancies or to off-campus lots and shuttling visitors to campus.

    Should reserving a lot be necessary, a one-week notice is required. Transportation and Parking Services cannot guarantee a reserved lot with less than one week advance notice.

    Lots Available for Reservations

    • Davis Field (on-campus) – 60 spaces
    •  Lot B (on-campus) – 34 spaces
    • Lot A (Outer perimeter only and on-campus) – 52 spaces
    • First Assembly of God Church Lots Z3 (off-campus and located on Polo Rd. at University Parkway) – 50 spaces and would require shuttle service
    • BB&T (off-campus) – Approximately 1,000 spaces and requires shuttle service
      and approval from Athletics.

    Davis Field Reservations

    To reserve Davis Field for parking, you must request a reservation through Deacon Space. If a reservation is confirmed, University Police must be contacted so security personnel can be scheduled to staff the Davis Field parking area and to direct vehicles where / how to park. A WFU Police Services Request Form must be completed.  To schedule “curb ramps” to be in place to allow vehicles to enter Davis Field requires
    that a Work Order be submitted through Facilities and Campus services seventy-two (72) in advance. A Work Order can be submitted by calling 758-4255.

    Inclement Weather Plans

    Due to the risk of inclement weather, it is required that a rain back-up plan be in place in advance of your event should Davis Field not be available. The Transportation and Parking Services Director should be contacted to schedule back-up arrangements and can be contacted at 758-2558 (campus phone) or cristaj@wfu.edu. It should be noted that if
    Davis Field becomes unavailable and the expectation of vehicles for the event exceeds 60 vehicles, then alternate rain plans may require vehicles to be parked off-campus and shuttled back / forth to campus (See Large Events section below).

    The Director of Landscape should be contacted the day before the event to advise if Davis Field can be used. The Director of Landscape can be contacted at 758-6070 (campus phone), 782-6105 (mobile phone) or coffeyjb@wfu.edu.

    On-Campus Lot Reservations (A-outer perimeter, Lot B)

    To reserve an on-campus lot, you must request a reservation through Deacon Space. The Transportation and Parking Services Director should be contacted to confirm the reservation. The only on-campus surface lots that can be reserved are Lots A (outer perimeter only) and Lot B. Lot N can only be
    reserved for presidential sponsored events. Once a lot is confirmed, University Police must be contacted so security personnel can be scheduled to man the lot. A WFU Police Services Request Form must be completed.

    Single Space Reservations

    Single spaces can be reserved by completing a request form on the Transportation and Parking Services website. Once approved, Transportation and Parking Services will make arrangements for placement of a cone(s) at the appropriate lot/space(s).

    Large Events

    Events that may be expecting more than 60 vehicles will be required to make parking arrangements off-campus and shuttle passengers to campus. This will reduce campus vehicle congestion and assist visitors in finding a parking space much faster. Lots that
    can be used for large events include First Assembly of God Church lot Z3 on Long Dr. or BB&T Field, with prior approval from Athletics.

    Requests for shuttle bus services can be requested from Workday.

    Signs

    If you are hosting a special event on-campus, it is required that you provide directional parking signage for your event. Signs should be placed to ensure all three WFU entrances provide directional signage to the appropriate on-campus lot. The event organizer is
    responsible for procuring signs and installing / removing signs after each event.

    The preferred sign to be used are A-Frame or 24” x 18” sign on an H-frame wire stake, as they are easy to put in the ground and easier to manage when distributing. See sample below:

    Photos showing the proper dimensions for event directional signage on campus.

    Below are two vendors that can assist with signs.

    Piedmont Signs
    1800 Conrad Sawmill Road| Pfafftown, NC 27040 | Phone: 336-749-4110
    Main contact: Ken Baker | ken@candosites.net

    Carroll Signs & Advertising
    151-B Jefferson Church Rd. | King, NC 27021 | Phone: 336-983-3415
    Main contact:  Kyle Carroll | kyle@carrollsigns.com

    Miscellaneous Parking

    • Events consisting of a small number of visitors (5-10) on campus can park in Lot N (Visitor Lot) or any General Lot without requesting a reservation.
    • Visitors that will be on-campus for 2-3 days must obtain a “Visitor Pass” from Transportation and Parking Services at no cost
    •  For events that do not require the reservation of a parking lot, but a small number of vehicles are expected on-campus, it’s still a good idea to contact Transportation and Parking Services to check on the availability of parking and other events that day.

     

    Event Parking Reservation Policy Downloadable PDF

  • Faculty/Staff Parking and Transportation Administrative Procedure

    Approved By: B. Hofler Milam, Senior Vice President for Finance and Administration & CFO
    Effective Date : July 1, 2014 | Approval Date: May 2, 2014
    Revisions: October 26, 2015 | July 19, 2019 | November 11, 2019| August 26, 2021
    Type: Administrative Procedure|  Number: 9.1.01
    Responsible Official: John Wise, AVP Hospitality & Auxiliary Services

    Administrative Procedure Statement
    Over the last several years, Wake Forest University has experienced a significant increase in the demand for parking. It is important that we manage this demand carefully by incentivizing alternatives to individual vehicle commuting (often referred to as SOV or single-occupancy-vehicle commuting). If we do not manage this demand, we are faced with the expansion of surface lots at great financial expense to the University. An increase in surface lots will also result in a loss of our green spaces.

    Procedures
    1. Employee Parking Permits
    1.1 Exempt and nonexempt faculty and staff, both full-time and part-time and WFU temporary personnel, who choose to park a motorized vehicle on the Reynolda campus, during weekday hours (8 AM to 4 PM) must obtain an annual parking hangtag. The fee to obtain a parking hangtag will be calculated on current percentage of 0.3% of post-tax compensation from each regular paycheck over the course of the year. See Section 2 for more information on the payroll deduction process.

    1.2 Faculty and staff have the following parking hangtag options:
    1.2.1 On-Campus Employees
    Faculty and staff who work on campus may select from one of four vehicle hangtags: 1) a hangtag to park a single occupancy motorized vehicle on the Reynolda campus, 2) a parking decal to park a motorcycle or motorized scooter on the Reynolda campus, 3) a carpool hangtag for the Reynolda campus (see Section 5), or 4) a hangtag to park in a designated satellite parking lot for free

    Off-Campus Employees

    Faculty and staff who work at Bridger Field House, Graylyn, Human Resources (HR), Reynolda Gardens, Reynolda House, Reynolda Village, University Corporate Center (UCC), or any other satellite locations are not required to purchase a parking hangtag, but must have their vehicles registered with Transportation and Parking Services in order to be issued an off-campus parking hangtag. Off-campus faculty and staff who visit campus have the following parking options: 1) park at the satellite location and ride the shuttle to the Reynolda campus for meetings; 2) if approved by the department senior leadership, purchase a parking hangtag to be able to park on campus at any time; 3) use a departmental issued hangtag and park in Lot N, any faculty-staff or general parking lot.

    Permanent Innovation Quarter (IQ) Faculty/Staff

    • Pay 0.3% of post-tax compensation through payroll deduction
    • No secondary fee to park at IQ

    Dual Innovation Quarter and WFU Faculty/ Staff

    • Pay 0.3% of post-tax compensation through payroll deduction
    • No secondary fee to park at IQ
    • Can park on the Reynolda Campus and at IQ

    2. Payroll Deduction
    2.1 Payroll deduction is required for all hourly, salaried, full and part time faculty and staff purchasing an on-campus parking hangtag. Payment by payroll deduction protects the confidentiality of salary information, reduces clerical efforts and administrative expenses and streamlines the registration process.

    2.2 Faculty and staff parking fees will be calculated as 0.3% of base compensation and will not include consideration of overtime or additional compensation. The university will also establish a maximum parking rate. An annual adjustment to the maximum parking rate may be made to correspond with the standard approved percent annual wage increase. The annualized fee will not exceed $1,044.00 for FY22.

    2.3 Payroll deductions will remain in effect until the parking hangtag is relinquished and the payroll deduction is cancelled. A faculty or staff member may cancel payroll deduction at any time, subject to the following limitation: The faculty or staff member must contact the University’s Transportation and Parking Services Office at least fifteen business days prior to the beginning of a payroll period for the cancellation to be effective for that payroll period. For any period in which an employee does not receive a regular paycheck, but retains parking privileges, the employee consents to the parking fee for that period being accrued and deducted from their next regular paycheck.

    2.4 If the cost of a parking hangtag should change for any reason, or before a new parking hangtag is issued, faculty and staff will be given advanced written notice and the opportunity to discontinue payroll deduction election in accordance with section 2.3. If an employee does not cancel payroll deduction election in accordance with section 2.3 after such notice, the payroll deduction election will be automatically adjusted to the new rate.

    2.5 Participation in the program will cease automatically upon termination of employment with the University. The parking hangtag must be returned by the employee as part of the University’s exit interview process. Faculty and staff will not be entitled to receive a refund for any portion of the month for which they have paid for a parking hangtag, and will be unable to use the hangtag because employment with the University has terminated.

    2.6 Receipt of a parking hangtag and participation in this payroll deduction program are completely voluntary and not a condition of employment. You do not have to obtain a parking hangtag in order to work for the University if you will not be driving a vehicle.

    3. Policies
    3.1 Departments may not increase an employee’s remuneration, except in the initial rollout, in order to compensate for their parking hangtag. Similarly, departments may not offer compensation for a parking hangtag as part of a new hire bonus.

    3.2 Departments may not pay for an employee’s designated parking hangtag.

    3.3 Dependents of faculty and staff, who are either enrolled as a student or working at WFU, are required to register their vehicles if they wish to park on the Reynolda campus. The use of a family member’s faculty/staff parking hangtag by a student is strictly prohibited. Students identified as improperly using a faculty/staff parking hangtag will be referred to WFU Judiciary Affairs as a potential honor code violation.

    3.4 Faculty and staff cannot use departmental reserved spaces for personal use. Departmental reserved spaces are $500/year, per space and are used only for department vehicles or select approved vehicles that are registered with parking services.

    3.5 Faculty and staff are responsible for citations, and department funds cannot be used to pay employee citation fines. Faculty and staff with unpaid citations will receive notification via email from Transportation and Parking Services with outstanding citations. Unpaid parking fines will result in suspension of on campus parking privileges and require the vehicle to park off-campus until all outstanding fines are paid. See section 3.14.

    3.6 Faculty and staff assigned a WFU-owned vehicle, which is used on a regular basis for traveling to/from home, are required to purchase a parking hangtag.

    3.7 Faculty and staff who park on campus during any portion of the day between 8:00 a.m. and 4:00 p.m. on weekdays are required to pay full price for a parking hangtag. There will be no prorated parking fees.

    3.8 A parking hangtag issued by UCC or other parking management entities would not grant access to on-campus parking during the hours of 8:00 a.m. to 4:00 p.m. on weekdays.

    3.9 Faculty and staff who work outside the hours of 8:00 a.m. to 4:00 p.m. on weekdays are not required to pay for parking and are allowed to park on campus, but must register their vehicles with Transportation and Parking Services.

    3.10 Any employee, including employees with an off-campus parking hangtag, may park on campus after 4:00 p.m. on weekdays and all day on weekends. Vehicles with off-campus hangtags must be off campus by 8:00 a.m. on weekdays. Faculty and staff can park in all parking facilities designated General and Faculty/Staff. The only exception is Lot C, which is a 24/7 visitor lot.

    3.11 Retired faculty and staff are not required to purchase a parking hangtag, unless they return to work. A special parking hangtag will be issued by the Transportation and Parking Services office, which allows them to park in faculty-staff and general parking lots for free.

    3.12 Individuals (non-employees) who require special or limited need parking on campus during the hours of 8:00 a.m. to 4:00 p.m. may purchase a semester permit for $50. This option would be available for individuals who are auditing a class, regularly take advantage of the library, or other limited on-campus parking.

    3.13 Motorcycle decals are not based on a percentage of salary, but are $50 for an annual decal. Employees who purchase a parking hangtag to park an automobile on-campus may receive a motorcycle decal for free. Motorcycles will receive a parking decal and can only park in designated motorcycle spaces.

    3.14 Immobilization, or booting, of a vehicle will occur if previous attempts to collect citation fees are unsuccessful, if a vehicle is not registered or if the vehicle owner is a habitual violator of parking rules and regulations.. Neither the University nor third parties engaged by the University are responsible for any damage incurred from booting. Before a boot is installed, prior notification/warning will be given to the registered driver or placed on the vehicle to be booted that several violations have occurred. These notifications are intended to allow the vehicle operator to correct improper parking behavior and contact Transportation and Parking Services. Booting will occur for one of the following reasons and is based on each academic year:
    • Accruing five (5) or more unpaid citations.
    • Accruing four (4) citations for No Registration
    • Accruing eleven (11) paid citations
    More information on booting and towing can be found on the Transportation and Parking Services website at parking@wfu.edu

    3.15 Lot N (between Kitchin and Poteat) is reserved for visitors and authorized off-campus faculty and staff visiting the Reynolda campus for meetings. Off-campus faculty and staff must have a departmental hangtag to park in Lot N. Departmental hangtags are available for $500/year for each hangtag and are limited. The number of hangtags available for departments is determined by the scope of need and size of the department. Requests for hangtags are to be referred to the Director of Transportation and Parking Services for consideration. Departmental hangtags cannot be assigned to an individual. Off- campus faculty and staff include the following locations: Bridger Field House, Graylyn, HR, Reynolda Gardens, Reynolda House, Reynolda Village, UCC and the Medical Center.

    3.16 Off-campus faculty and staff whose job requires them to travel to campus infrequently or on a time-sensitive basis have the options to: 1) use the shuttle system, 2) park in Lot N, faculty-staff or general parking lots with a departmental parking hangtag, 3) If approved by the department head, purchase their own on-campus parking hangtag allowing them to park in any campus lot.

    3.17 Students employed by the University as graduate teaching assistants or graduate hall directors (GHDs) are required to purchase a student permit and do not qualify for the faculty/staff parking fee structure.

    3.18 Stipends to students who are also employees (i.e., GHDs) can be increased to cover the cost of a student permit.

    3.19 Non-University paid temporary employees are required to purchase a parking hangtag and must do so in person at the Transportation and Parking Services office. Non-University paid temporary employees will pay a flat monthly fee of $10 instead of a percent of their salary.

    3.20 University paid temporary employees fees will be calculated as a percentage of bi-weekly or monthly gross pay.

    3.21 Vendors or service providers who provide a service to students for free will not be charged a parking fee, but must register their vehicle with Transportation and Parking Services. These providers will be issued the appropriate parking pass and can park in all parking lots, and Service Vehicle Only and time-limited spaces.
    Concessionaire employees that provide an auxiliary service on campus are required to pay an annual fee of $60.00.
    Vendors or service providers who do not provide a service for free will not be charged a parking fee, but must register their vehicle with Transportation and Parking Services. These providers will be issued the appropriate parking pass and can park in all parking lots, and Service Vehicle Only and time-limited spaces.

    3.22 A faculty/staff parking hangtag does not guarantee a parking space next to the work place.

    4. Vehicle Registration
    The vehicle registration process requires the following information: vehicle license plate number, state of registration, vehicle year, make, model and color.

    4.1 Faculty and staff will log onto http://wfuparking.t2hosted.com, select “Register Your Vehicle,” enter their WFU Login ID (excluding @wfu.edu) and password, and select “Purchase a Permit” to begin the registration process.

    4.2 Faculty and staff must register all vehicles that will be driven to campus, but will receive only one parking hangtag that can be interchangeable between vehicles. The parking hangtag must be visible from the rearview mirror at all times while parked. The parking hangtag will serve a dual purpose as a parking hangtag and a gate pass.

    4.3 Parking hangtags ordered on-line will be delivered to appropriate departments for distribution to faculty and staff via campus mail.

    5. Alternative Transportation
    5.1 Carpooling
    Carpooling saves money and gas, and reduces air pollution. If two (2) or more employees carpool, parking is free. One “carpool” parking hangtag will be issued and shared between participants. Transportation and Parking Services will provide each carpool member with four (4) free Day Passes per driver, per semester, that can be used when an individual is unable to carpool. Additional Day Passes may be purchased at a price of $5.00 per day. Members of the carpool can choose a location on campus that they would like to park nearest to and Transportation and Parking Services will designate a carpool space as near to that location as possible. Registration for carpool can be done online here.Visit the Transportation and Parking Services website for more information on the carpool policy.

    5.2 ShareTheRideNC
    ShareTheRideNC’s electronic ride-sharing board helps Wake Forest students, faculty and staff connect with regular carpool partners, others who are traveling to the same destination on a given day, or just in the same direction for part of the ride. Rides are matched based on the criteria set by the individuals offering and seeking ride-share partners. Interested individuals can join the secure online community and find a carpool partner.

    5.3 Bicycle Commuting
    Faculty and staff who ride a bicycle to work on a frequent basis may register as bicycle commuters. These employees will be issued eight (8) free day passes per semester that will allow them to drive a vehicle to work and park on-campus, when needed. Additional Day Passes may be purchased at a price of $5.00 per day. Bicycle commuters must register their bicycles with the Transportation and Parking Services Office. Registration frequently aids in the recovery of stolen bicycles. At the end of each semester, unclaimed unregistered bicycles will be collected and renovated for re-use.
    Faculty and staff who commute by bicycle infrequently have the option of purchasing an on-campus permit or choosing a free permit to park at the satellite lot location when driving a vehicle to work.

    5.4 Pedestrian Commuting
    Faculty and staff who walk to work on a frequent basis may register with Transportation and Parking Services as pedestrian commuters. These employees will be issued eight (8) free day passes per semester that will allow them to drive a vehicle to work and park on-campus, when needed. Additional Day Passes may be purchased at a price of $5.00 per day.

    5.5 WSTA
    The Winston Salem Transit Authority (WSTA) Route 90 bus travels from the downtown Winston-Salem transportation center to campus daily, 6:00 a.m. – 6:00 p.m. For more information, visit the WS Transit website

    5.6 Zipcars
    For all commuters who choose not to park on the Reynolda campus and need occasional access to a vehicle, Wake Forest offers a car-sharing program. Zipcars are an affordable option that is available by the hour or by the day. Cars are parked on campus near the first-year residence halls, between Kitchin and Poteat Halls, and on the North campus. They are available 24 hours a day; rates include gas and insurance, and departmental accounts are available. For more information or to join the network, visit the Zipcar website.

    5.7 Ride the Wake Shuttles
    WFU Transportation provides a network of shuttles throughout the year for students, faculty & staff. Whether you are commuting to work, getting around campus between classes, doing research at the medical center, or exploring downtown Winston Salem the Wake Line makes it easy. Keep up to date with schedules, request a ride or even track your bus live while you wait. For those who have access to a smart phone, Wake Forest offers an app that allows users to track the shuttles in real time. Download the Transloc app.

    5.8 Emergency Transportation for free satellite options
    Those parking at the satellite location that need immediate access to their vehicles in the case of an emergency may contact Campus Police at 758-5911 or Transportation and Parking Services at 758- PARK (7275) to seek assistance from an officer.

    Faculty/Staff Parking and Transportation Administrative Procedure (updated 8/26/21) Downloadable PDF

  • Faculty/Staff Parking FAQs

    Please visit our FAQs section to review our Faculty / Staff Parking frequently asked questions. You can also find these on the Faculty / Staff Parking website.

    Faculty/Staff Parking FAQs Downloadable PDF

  • Motorcycle, Moped, and Scooter Policy

    Definition
    Mopeds and scooters are one and the same in the eyes of North Carolina’s Division of Motor Vehicles (DMV).

    Mopeds and motor scooters are defined as a vehicle with two or three wheels with a motor of no more than 50 cubic centimeters of piston displacement and no external shifting device. Legally, a moped’s top speed cannot exceed 30 mph on a level surface. Although some mopeds on the market have top speeds higher than the 30 mph limit, they are illegal for use in North Carolina. If a moped does not fit the above requirements, it must be registered as a motorcycle under North Carolina law.

    Parking Permit

    • A parking permit is required for all motorized motorcycles, mopeds and motor scooters
      parking on the Wake Forest University Campus.
    • The cost of an annual on-campus parking permit is $50.
    • The cost of a permit is waived if a customer has already purchased an annual vehicle permit at regular price.
    • Motorcycles, moped and motor scooters are required to be registered at the Parking & Transportation office, not online.

    Parking

    • Designated moped and motor scooter parking areas are located in parking lots A, M and P.
    • Mopeds and motor scooters can also park in motorcycle spaces.
    • Motorcycles can only park in designated motorcycle spaces, not moped / motor scooter
      spaces. Motorcycle spaces are located in lots G, H, J, L, P, Q, S, T, W-1, Z, and Jasper Memory Lane.
    • Parking is authorized only in spaces marked by signs or ground markings. Any motorcycle, moped or motor scooter that does not display a parking permit or that is parked in an unauthorized area is subject to being ticketed, impounded and/or marked for future enforcement purposes.
    • Motorcycles, mopeds, and motors scooters may not park in courtyards, sidewalks, in front of buildings or on grass.
    • Motorcycles, mopeds, and motors scooters may not park at bicycle racks.

    Safety Tips

    • Never leave accessories or loose items on a parked motorcycle, moped or motor scooter.
    • Motorcycles, mopeds and motor scooters may not be operated on sidewalks, lawns, walkways, or similar pathways.
    •  Motorcycles, mopeds and motor scooters may not be stored in buildings.
    • Storage of fuel for motorcycles, moped, or motor scooters in any University-owned or controlled building is strictly prohibited.
    • Motorcycles, mopeds and motor scooters that leak oil or gas must be removed from campus.

    Abandoned Vehicles
    If a motorcycle, moped or motor scooter is abandoned, an attempt will be made to contact the owner, if it is registered. If it is not registered or the owner cannot be contacted, campus police may remove the vehicle and dispose of it in its sole and absolute discretion.

    Motorcycle, Moped, and Scooter Policy Downloadable PDF