Policies, Procedures & Forms

  • Active Modes of Transportation Safety Guidelines

    The University requires that all vehicles be registered with the Office of Transportation and Parking Services. This requirement applies to any motor vehicle needing an official permit for parking on-campus or off-campus, as well as other active modes of transportation vehicles as defined under these guidelines. Registration for all motor vehicles and active modes of  transportation vehicles helps to identify ownership and aids in recovery should the vehicle be lost or stolen.

    Register a motor vehicle here.


    Active Modes of Transportation Vehicle Registration

    Active modes of transportation vehicles are defined as small, wheeled modes of conveyance, which include, but are not limited to, bikes, scooters, e-bikes, and e-scooters. There is no charge for registration of an active mode of transportation vehicle.

    Register an active mode of transportation here.


    Active Mode of Transportation Vehicle Parking

    The intent of the parking guidelines is to ensure a safe environment for everyone.

    • Active mode of transportation vehicles may not be parked in courtyards, on sidewalks, in
      front of buildings or on grass.
    • Only park active mode of transportation vehicles at the nearest bike rack. If a bike rack is
      full, go to the next nearest bike rack.
    • Never secure active mode of transportation vehicles to a light pole, sign post, railing,
      stairwell, bench, tree, or other undesignated area.
    • Any improperly parked or secured vehicle may be confiscated and fines may be imposed.
    • If a vehicle is confiscated, contact Transportation and Parking Services at 336.758.7275.

    Small Vehicle Safety Tips

    • Obey all traffic laws.
    • Observe all stop lights and stop signs.
    • Wear a helmet.
    • Yield to pedestrians
    • Obey local laws, ordinances and follow best riding practices when riding a small vehicle. Visit the links below for more information
    • Never leave accessories or loose items on your vehicle.
    • Use hand signals with stopping or turning. More information on hand signals can be found below.

     

    Active Modes of Transportation Safety Guidelines Downloadable PDF

  • Boot and Tow Administrative Policy

    Purpose
    To provide guidelines for booting and towing vehicles parked on property owned by Wake Forest University (WFU) that are in violation of the WFU Parking Rules and Regulations.

    Definitions

    • Booting – To disable a vehicle by attaching a vehicle immobilizer, commonly referred to as a “boot”/wheel-lock or Barnacle/windshield immobilizer.
    • Scofflaw – One who habitually violates parking rules and regulations or fails to respond to notifications and citations. A habitual violator is one who has been issued 12 or more citations within a single fiscal year (July 1 — June 30), whether or not the violator pays all fines or charges associated with the citations.

    Booting

    • Before a boot is installed, prior notification/warning will be given to the registered driver or placed on the vehicle to be booted that several violations have occurred. These notifications are intended to allow the vehicle operator to correct improper parking behavior and contact Transportation and Parking Services.
    Vehicle registered with Transportation and Parking Services:
    Number of CitationsAction TakenNext Steps
    10th CitationBoot Warning Issued
    11th CitationVehicle BootedDriver signs boot release form and is advised vehicle will be towed upon receiving next citation; $100 boot fine imposed & $35 Barnacle immobilizer release fee.
    12th Citation Vehicle TowedDriver signs release form; $125 administrative fee & towing company fees.
    Subsequent Academic Year
    Number of CitationsAction Taken Next Steps
    4th Citation Boot Warning
    5th CitationVehicle BootedDriver signs boot release form and is advised vehicle will be towed upon receiving next citation; $100 boot fine imposed & $35 Barnacle immobilizer release fee.
    6th Citation (and any further citations thereafter)Vehicle TowedDriver signs release form; $125 administrative fee & towing company fees.
    Non-Student Registered Vehicle – (Associated with 4 Unpaid Citations)
    Number of CitationsAction Taken Next Steps
    4th CitationBoot Warning Issued
    5th CitationVehicle BootedDriver signs boot release form and is advised vehicle will be towed upon receiving next citation; $100 boot fine imposed & $35 Barnacle immobilizer release fee.
    6th Citation Vehicle TowedDriver signs release form; $125 administrative fee & towing company fees.

    Vehicle Recovery |  Boot Removal

    • Follow instructions placed on vehicle for release or contact Transportation and Parking Services, Monday thru Thursday between 8:30 am. — 4:30 p.m. and Friday 8:30 a.m. — 3:00 p.m. A Release Authorization Form is required to be signed once a boot is removed.
    • Authorized operator must present to Transportation and Parking Services a photo ID, proof of vehicle ownership and WFU ID (if applicable).
    • Student operator
      • Student citations and associated boot fees will be paid automatically through their student account.
    • Faculty or Staff operator
      • Faculty and staff citations must be paid in full. Check, credit card and money orders are the only forms of payment accepted.
    • Non-WFU Employee operator
      •  Visit Transportation and Parking Services Mon — Thurs. from 8:30 a.m. —4:30 p.m. and Friday 8:30 a.m. — 3:00 p.m. Non-WFU employees must pay all outstanding citations. Check, credit card and money orders are the only forms of payment accepted.
      • In the event the entire balance is not paid, the operator has the option to set up a payment plan using the Payment Plan Request Form. The form states a certain amount has to be paid by a certain day every month until the balance is paid.
    • After Hours Vehicle Recovery | Boot Removal
      •  An operator seeking to recover their vehicle outside the above-stated hours will be required to wait until the following business day, unless an after-hours enforcement officer is on duty.

    Towing

    • Any one or more of the following acts or omissions will subject a person to having their vehicle towed at the owner’s expense:
      • When parked on a traveled portion of a street, parking lot or drive.
      • When parked in a handicap space without a valid, state authorized handicap placard displayed and/or the person the placard is issued to is not present,
      •  Vehicle blocking access to a fire hydrant or located in a fire lane
      • Vehicle blocking a trash dumpster,
      • When parked in any space or area for which a notice is posted that states that towing is enforced,
      • Any infraction of the WFU Parking Rules and Regulations if the vehicle is operated by a scofflaw. If the vehicle is determined by WFU to be “derelict” under North Carolina General Statutes 20-137.7 (4) (see Appendix A).
      • If the vehicle has been booted and its operator has not contacted Transportation and Parking Services after 48-hours.
      • When the operator’s vehicle is parked in Reynolda Village customer parking lots, unless pursuant to an Off-Campus permit and parked in the student/faculty/staff lot located across the bridge in the Northwest corner of Reynolda Village. Parking is permitted in Reynolda Village customer lots for a limited time (up to 3 hours) when the vehicle’s operator is shopping in Reynolda Village.
      • When the operator’s vehicle is not properly registered with the Transportation and Parking Services office; is in violation of any North Carolina vehicle registration law; has an altered vehicle ID or license; is reported stolen; or is used in a crime or “abandoned” as defined by North Carolina General Statutes 20-137.7(1) (see Appendix A).
    • Booted or towed vehicles that are abandoned will be disposed of, and all fees relating to the booting, towing, and/or disposal of the vehicle will be due and payable by the owner/operator to the party, whether the University, a wrecker service, or another third party, that incurred the fee(s).
    • Unless there are extenuating circumstances that require the vehicle to be towed immediately, Transportation and Parking Services authorization is required before towing a vehicle based on one of the conditions described above in section (a). Vehicles towed by University Police do not require authorization or owner notification.
    • A visual vehicle inspection will be conducted, identifying and documenting any existing vehicle damage and visible vehicle contents, before a vehicle is towed. “Documenting” may, but need not, include photographing the vehicle and/or visible contents. Additionally, the WFU Police Department may be notified when a vehicle is towed.
    • All vehicles that have been towed from WFU-owned property will be removed to Venable’s Wrecker Service and stored at:
      • 5640 Shattalon Drive | Winston-Salem, NC 27105 | 336-661-6005
    • Vehicles may be released during business hours of 7:30 am-5:00 pm, Monday-Friday. Vehicles will not be released by Venable’s Wrecker Service until the following are satisfied:
      • Pay $125 WFU Tow Administrative Charge at Transportation and Parking Services (Alumni Hall, Room 138).
      • Complete vehicle release form after paying Tow Administrative Charge.
      • Make arrangements to pay tow fees accumulated with Venable’s and pick-up vehicle. After 5 pm, vehicles will only be released for emergency circumstances by calling 336-721-0101. The owner/operator will be responsible for Venable’s “After Hours Emergency” service fees and all of Venable’s towing and storage fees.
    • The operator’s transportation to the towing company’s lot must be arranged by the vehicle owner/operator.
    • Transportation and Parking Services will make a reasonable effort to notify the owner before a vehicle is towed, but is under no obligation to contact the owner of a vehicle at the time it is towed.

    Towed Vehicle Recovery/Payment

    • In addition to all WFU-imposed fines and charges, the owner/operator of a towed vehicle is responsible for payment of all towing and storage fees charged
      by Venable’s Wrecker Service.

    Appeals Process

    • The owner/operator of a vehicle booted or towed in accordance with this Policy may appeal such actions in accordance with article IV of the WFU Parking Rules and Regulations (see Appendix B).

    Boot and Tow Admin Policy Downloadable PDF

  • Boot and Tow Administrative Policy: Appendix A

    APPENDIX A
    N.C.G.S §20-137.7 Definitions of words and phrases.

    The following words and phrases when used in this Part shall for the purpose of this Part have the meaning respectively prescribed to them in this Part, except in those instances where the context clearly indicates a different meaning:

    (i) “Abandoned vehicle” means a motor vehicle that has remained illegally on private or public property
    for a period of more than 10 days without the consent of the owner or person in control of the property.

    (2) [intentionally omitted]

    (3) [intentionally omitted]

    (4) “Derelict vehicle” means a motor vehicle:
    a. Whose certificate of registration has expired and the registered and legal owner no longer resides
    at the address listed on the last certificate of registration on record with the North Carolina
    Department of Transportation; or
    b. Whose major parts have been removed so as to render the vehicle inoperable and incapable of
    passing inspection as required under existing standards; or
    c. Whose manufacturer’s serial plates, vehicle identification numbers, license number plates and any other means of identification have been removed so as to nullify efforts to locate or identify the registered and legal owner; or
    d. Whose registered and legal owner of record disclaims ownership or releases his rights thereto; or
    e. Which is more than 12 years old and does not bear a current license as required by the Department.
    (5)-(lo) [intentionally omitted]

    Boot and Tow Appendix A Downloadable PDF

  • Boot and Tow Administrative Policy: Appendix B

    APPENDIX B
    Parking Rules and Regulations

    Article IV — Appeals

    4.1 All first level appeals must be filed online here  or from the Transportation and Parking Services website. The appeal must be completed 14 calendar days from the date which appears on the citation or the appeal will not be accepted. The citation issuance date is not counted as the first day of the 14-calendar day appeal period. A person must have readily available the citation number and vehicle plate number before an online appeal can be filed. Individual appeals must be filed for each citation being appealed. An explanation is required for each citation appealed.

    4.2 The appeals officer is appointed by the Transportation and Parking Services Advisory Committee. The appeals officer, a nonpartisan University agent with no relation to parking enforcement authorities, will review the written appeal and may grant or deny the appeal. Notification of the appeal decision will be communicated via email. Appellants can also check the status of their appeal on their parking account, online. Transportation and Parking Services staff does not take part in the appeal decisions; therefore, they cannot explain the appeal officer’s reasoning for approving or denying appeals and the appeals officer name remains anonymous. If you disagree with the decision, then you must file the second level of appeals within 7 calendar days of receiving the first level decision.

    4.3 It is the duty of the Transportation and Parking Services Advisory Committee to review 2nd level appeals. The Transportation and Parking Services Advisory Committee will meet regularly during the academic year for appeal consideration. These meetings are not open for public attendance and the appellant will not appear in front of the Advisory Committee. Second level appeals must be submitted online within 7 days of the first level appeal decision.

    4.4 Graduating, transferring or terminating students obtaining citations after being cleared by the University, must pay the citation(s) if an appeal is not immediately possible. The student will be allowed to appeal the following semester. If the appeals officer or Transportation and Parking Services Advisory Committee rules in the appellant’s favor, monies paid will be refunded.

    All decisions of the Transportation and Parking Services Advisory Committee shall be final.

    Boot and Tow Admin Policy Appendix B Downloadable PDF

  • WFU Carpool Program Procedure and Policy

    Wake Forest University encourages faculty and staff to share the ride to and from campus in an effort to reduce reliance on single occupancy vehicular travel. Ridesharing saves money and gas, and reduces air pollution.

    How it Works:
    Two or more employees who live near one another, or along the same commuting route, and who work similar hours, can register with the Parking and Transportation office as a carpool. Members of a carpool agree to forfeit their individual parking permits and are issued one carpool hangtag, at no cost, to be exchanged between drivers. Each individual vehicle that will use the carpool hangtag must be registered with the Parking and Transportation office. Members of the carpool can choose one location on campus to which they would like to park closest and the Parking and Transportation office will designate a carpool space as near to that location as possible. At the time of registration, each member of the carpool will be issued four (4) daily parking passes to use for an individual vehicle that can be used throughout the year to accommodate special commuting circumstances.

    Getting Started:

    • If you haven’t already identified a rideshare partner, visit Zimride to join the secure WFU online ridesharing network to find potential carpool partners. Using your home and work addresses, you will be matched to nearby commuters with similar schedules. Your home address will never appear on match lists.
    • When you receive your list of matches, you may choose whom to contact. There are no obligations or requirements.
    • Once a carpool is formed, the group will designate a point of contact (POC). The designated POC will visit the Parking and Transportation office to complete an application listing all carpool members and their vehicles.
    • Each individual carpool member must also visit the Parking and Transportation office and provide the following:
      • WFU ID
      • Proof of ownership for the vehicle he/she will drive to campus

    Eligibility and Rules:

    • The carpool program is open to all Wake Forest faculty and staff currently employed by
      the University.
    • Carpool groups must consist of two (2) or more participants.
    • Participants should live along a reasonable commuting path and work similar hours.
    • Each carpool member must return any individual WFU parking permit(s).
    • One carpool hangtag is issued and shared between the members of the carpool group.
    • Carpool hangtags are not interchangeable between carpool groups.
    • One member of each carpool is designated as the Point of Contact (POC).
    • All vehicles used by carpool members must be registered with the Parking and
      Transportation office.
    • Members of the carpool can choose a location on campus to which they would like to park nearest and Parking and Transportation will designate a carpool space as near to that
      location as possible.
    • At the time of registration, each member of the carpool will be issued eight (8) daily-use hangtag parking permits for the year, or four (4) per semester if registering for one semester only. Users will clearly mark the daily-use hangtag permits with the date of use. Vehicles displaying daily-use hangtags that are not appropriately marked will be cited.
    • Carpool groups can register at any point during the year and will need to renew
      registration during the annual parking permit registration period in order to receive new
      daily-use hangtags for the new academic year.
    • In the event a carpool disbands, the Parking and Transportation office must be notified. If a carpool is made up of just two (2) employees, the remaining member will have 30 days to fill the vacancy. If the vacancy remains unfilled after 30 days, the carpool will be considered void and the remaining member must return the carpool hangtag to the Parking and Transportation office and apply for an individual permit.
    • Any participant providing fraudulent information in order to obtain a carpool permit will be removed from the carpool eligibility list. The vehicle displaying the fraudulently obtained permit may also be cited and booted or towed at the owner’s expense.

    Emergency Ride Needs:

    • In the case of a personal or family emergency, the Parking and Transportation office will
      reimburse a carpool member for cab fare upon submission of a valid receipt.
    • In the case of scheduled appointments or other driving needs during the workday, carpool
      members are encouraged to maintain a membership in Zipcar. Any of the four vehicles in the WFU shared fleet can be reserved and used as needed at a low hourly rate.
    • Additional daily-use hangtags are available for $5.00 each at the Parking and Transportation office.

     

    Carpool Program Procedure and Policy Downloadable PDF

     

  • Event Parking Reservation Policy

    Effective: 01/20/2011

    Revised: April 4, 2019

    The purpose of this policy is to outline the process to reserve a parking facility and explain which facilities are available for reservation.

    Although specific parking lots can be reserved for events, it is preferred that departments advise visitors to use the General Lots when visiting campus. A parking map of these facilities can be located here.

    Reserving interior campus lots, such as lot B, results in faculty and staff being displaced from their usual parking locations. Organizations requesting parking are encouraged to consider other arrangements such as routing vehicles to parking lots with low vehicle
    occupancies or to off-campus lots and shuttling visitors to campus.

    Should reserving a lot be necessary, a one-week notice is required. Transportation and Parking Services cannot guarantee a reserved lot with less than one week advance notice.

    Lots Available for Reservations

    • Davis Field (on-campus) – 60 spaces
    •  Lot B (on-campus) – 34 spaces
    • Lot A (Outer perimeter only and on-campus) – 52 spaces
    • First Assembly of God Church Lots Z3 (off-campus and located on Polo Rd. at University Parkway) – 50 spaces and would require shuttle service
    • BB&T (off-campus) – Approximately 1,000 spaces and requires shuttle service
      and approval from Athletics.

    Davis Field Reservations

    To reserve Davis Field for parking, you must request a reservation through Deacon Space. If a reservation is confirmed, University Police must be contacted so security personnel can be scheduled to staff the Davis Field parking area and to direct vehicles where / how to park. A WFU Police Services Request Form must be completed.  To schedule “curb ramps” to be in place to allow vehicles to enter Davis Field requires
    that a Work Order be submitted through Facilities and Campus services seventy-two (72) in advance. A Work Order can be submitted by calling 758-4255.

    Inclement Weather Plans

    Due to the risk of inclement weather, it is required that a rain back-up plan be in place in advance of your event should Davis Field not be available. The Transportation and Parking Services Director should be contacted to schedule back-up arrangements and can be contacted at 758-2558 (campus phone) or cristaj@wfu.edu. It should be noted that if
    Davis Field becomes unavailable and the expectation of vehicles for the event exceeds 60 vehicles, then alternate rain plans may require vehicles to be parked off-campus and shuttled back / forth to campus (See Large Events section below).

    The Director of Landscape should be contacted the day before the event to advise if Davis Field can be used. The Director of Landscape can be contacted at 758-6070 (campus phone), 782-6105 (mobile phone) or coffeyjb@wfu.edu.

    On-Campus Lot Reservations (A-outer perimeter, Lot B)

    To reserve an on-campus lot, you must request a reservation through Deacon Space. The Transportation and Parking Services Director should be contacted to confirm the reservation. The only on-campus surface lots that can be reserved are Lots A (outer perimeter only) and Lot B. Lot N can only be
    reserved for presidential sponsored events. Once a lot is confirmed, University Police must be contacted so security personnel can be scheduled to man the lot. A WFU Police Services Request Form must be completed.

    Single Space Reservations

    Single spaces can be reserved by completing a request form on the Transportation and Parking Services website. Once approved, Transportation and Parking Services will make arrangements for placement of a cone(s) at the appropriate lot/space(s).

    Large Events

    Events that may be expecting more than 60 vehicles will be required to make parking arrangements off-campus and shuttle passengers to campus. This will reduce campus vehicle congestion and assist visitors in finding a parking space much faster. Lots that
    can be used for large events include First Assembly of God Church lot Z3 on Long Dr. or BB&T Field, with prior approval from Athletics.

    Requests for shuttle bus services can be requested from Workday.

    Signs

    If you are hosting a special event on-campus, it is required that you provide directional parking signage for your event. Signs should be placed to ensure all three WFU entrances provide directional signage to the appropriate on-campus lot. The event organizer is
    responsible for procuring signs and installing / removing signs after each event.

    The preferred sign to be used are A-Frame or 24” x 18” sign on an H-frame wire stake, as they are easy to put in the ground and easier to manage when distributing. See sample below:

    Photos showing the proper dimensions for event directional signage on campus.

    Below are two vendors that can assist with signs.

    Piedmont Signs
    1800 Conrad Sawmill Road| Pfafftown, NC 27040 | Phone: 336-749-4110
    Main contact: Ken Baker | ken@candosites.net

    Carroll Signs & Advertising
    151-B Jefferson Church Rd. | King, NC 27021 | Phone: 336-983-3415
    Main contact:  Kyle Carroll | kyle@carrollsigns.com

    Miscellaneous Parking

    • Events consisting of a small number of visitors (5-10) on campus can park in Lot N (Visitor Lot) or any General Lot without requesting a reservation.
    • Visitors that will be on-campus for 2-3 days must obtain a “Visitor Pass” from Transportation and Parking Services at no cost
    •  For events that do not require the reservation of a parking lot, but a small number of vehicles are expected on-campus, it’s still a good idea to contact Transportation and Parking Services to check on the availability of parking and other events that day.

     

    Event Parking Reservation Policy Downloadable PDF

  • Faculty/Staff Parking and Transportation Administrative Procedure

    Approved By: B. Hofler Milam, Senior Vice President for Finance and Administration & CFO
    Effective Date : July 1, 2014 | Approval Date: May 2, 2014
    Revisions: October 26, 2015 | July 19, 2019 | November 11, 2019| August 26, 2021
    Type: Administrative Procedure|  Number: 9.1.01
    Responsible Official: John Wise, AVP Hospitality & Auxiliary Services

    Administrative Procedure Statement
    Over the last several years, Wake Forest University has experienced a significant increase in the demand for parking. It is important that we manage this demand carefully by incentivizing alternatives to individual vehicle commuting (often referred to as SOV or single-occupancy-vehicle commuting). If we do not manage this demand, we are faced with the expansion of surface lots at great financial expense to the University. An increase in surface lots will also result in a loss of our green spaces.

    Procedures
    1. Employee Parking Permits
    1.1 Exempt and nonexempt faculty and staff, both full-time and part-time and WFU temporary personnel, who choose to park a motorized vehicle on the Reynolda campus, during weekday hours (8 AM to 4 PM) must obtain an annual parking hangtag. The fee to obtain a parking hangtag will be calculated on current percentage of 0.3% of post-tax compensation from each regular paycheck over the course of the year. See Section 2 for more information on the payroll deduction process.

    1.2 Faculty and staff have the following parking hangtag options:
    1.2.1 On-Campus Employees
    Faculty and staff who work on campus may select from one of four vehicle hangtags: 1) a hangtag to park a single occupancy motorized vehicle on the Reynolda campus, 2) a parking decal to park a motorcycle or motorized scooter on the Reynolda campus, 3) a carpool hangtag for the Reynolda campus (see Section 5), or 4) a hangtag to park in a designated satellite parking lot for free

    Off-Campus Employees

    Faculty and staff who work at Bridger Field House, Graylyn, Human Resources (HR), Reynolda Gardens, Reynolda House, Reynolda Village, University Corporate Center (UCC), or any other satellite locations are not required to purchase a parking hangtag, but must have their vehicles registered with Transportation and Parking Services in order to be issued an off-campus parking hangtag. Off-campus faculty and staff who visit campus have the following parking options: 1) park at the satellite location and ride the shuttle to the Reynolda campus for meetings; 2) if approved by the department senior leadership, purchase a parking hangtag to be able to park on campus at any time; 3) use a departmental issued hangtag and park in Lot N, any faculty-staff or general parking lot.

    Permanent Innovation Quarter (IQ) Faculty/Staff

    • Pay 0.3% of post-tax compensation through payroll deduction
    • No secondary fee to park at IQ

    Dual Innovation Quarter and WFU Faculty/ Staff

    • Pay 0.3% of post-tax compensation through payroll deduction
    • No secondary fee to park at IQ
    • Can park on the Reynolda Campus and at IQ

    2. Payroll Deduction
    2.1 Payroll deduction is required for all hourly, salaried, full and part time faculty and staff purchasing an on-campus parking hangtag. Payment by payroll deduction protects the confidentiality of salary information, reduces clerical efforts and administrative expenses and streamlines the registration process.

    2.2 Faculty and staff parking fees will be calculated as 0.3% of base compensation and will not include consideration of overtime or additional compensation. The university will also establish a maximum parking rate. An annual adjustment to the maximum parking rate may be made to correspond with the standard approved percent annual wage increase. The annualized fee will not exceed $1,044.00 for FY22.

    2.3 Payroll deductions will remain in effect until the parking hangtag is relinquished and the payroll deduction is cancelled. A faculty or staff member may cancel payroll deduction at any time, subject to the following limitation: The faculty or staff member must contact the University’s Transportation and Parking Services Office at least fifteen business days prior to the beginning of a payroll period for the cancellation to be effective for that payroll period. For any period in which an employee does not receive a regular paycheck, but retains parking privileges, the employee consents to the parking fee for that period being accrued and deducted from their next regular paycheck.

    2.4 If the cost of a parking hangtag should change for any reason, or before a new parking hangtag is issued, faculty and staff will be given advanced written notice and the opportunity to discontinue payroll deduction election in accordance with section 2.3. If an employee does not cancel payroll deduction election in accordance with section 2.3 after such notice, the payroll deduction election will be automatically adjusted to the new rate.

    2.5 Participation in the program will cease automatically upon termination of employment with the University. The parking hangtag must be returned by the employee as part of the University’s exit interview process. Faculty and staff will not be entitled to receive a refund for any portion of the month for which they have paid for a parking hangtag, and will be unable to use the hangtag because employment with the University has terminated.

    2.6 Receipt of a parking hangtag and participation in this payroll deduction program are completely voluntary and not a condition of employment. You do not have to obtain a parking hangtag in order to work for the University if you will not be driving a vehicle.

    3. Policies
    3.1 Departments may not increase an employee’s remuneration, except in the initial rollout, in order to compensate for their parking hangtag. Similarly, departments may not offer compensation for a parking hangtag as part of a new hire bonus.

    3.2 Departments may not pay for an employee’s designated parking hangtag.

    3.3 Dependents of faculty and staff, who are either enrolled as a student or working at WFU, are required to register their vehicles if they wish to park on the Reynolda campus. The use of a family member’s faculty/staff parking hangtag by a student is strictly prohibited. Students identified as improperly using a faculty/staff parking hangtag will be referred to WFU Judiciary Affairs as a potential honor code violation.

    3.4 Faculty and staff cannot use departmental reserved spaces for personal use. Departmental reserved spaces are $500/year, per space and are used only for department vehicles or select approved vehicles that are registered with parking services.

    3.5 Faculty and staff are responsible for citations, and department funds cannot be used to pay employee citation fines. Faculty and staff with unpaid citations will receive notification via email from Transportation and Parking Services with outstanding citations. Unpaid parking fines will result in suspension of on campus parking privileges and require the vehicle to park off-campus until all outstanding fines are paid. See section 3.14.

    3.6 Faculty and staff assigned a WFU-owned vehicle, which is used on a regular basis for traveling to/from home, are required to purchase a parking hangtag.

    3.7 Faculty and staff who park on campus during any portion of the day between 8:00 a.m. and 4:00 p.m. on weekdays are required to pay full price for a parking hangtag. There will be no prorated parking fees.

    3.8 A parking hangtag issued by UCC or other parking management entities would not grant access to on-campus parking during the hours of 8:00 a.m. to 4:00 p.m. on weekdays.

    3.9 Faculty and staff who work outside the hours of 8:00 a.m. to 4:00 p.m. on weekdays are not required to pay for parking and are allowed to park on campus, but must register their vehicles with Transportation and Parking Services.

    3.10 Any employee, including employees with an off-campus parking hangtag, may park on campus after 4:00 p.m. on weekdays and all day on weekends. Vehicles with off-campus hangtags must be off campus by 8:00 a.m. on weekdays. Faculty and staff can park in all parking facilities designated General and Faculty/Staff. The only exception is Lot C, which is a 24/7 visitor lot.

    3.11 Retired faculty and staff are not required to purchase a parking hangtag, unless they return to work. A special parking hangtag will be issued by the Transportation and Parking Services office, which allows them to park in faculty-staff and general parking lots for free.

    3.12 Individuals (non-employees) who require special or limited need parking on campus during the hours of 8:00 a.m. to 4:00 p.m. may purchase a semester permit for $50. This option would be available for individuals who are auditing a class, regularly take advantage of the library, or other limited on-campus parking.

    3.13 Motorcycle decals are not based on a percentage of salary, but are $50 for an annual decal. Employees who purchase a parking hangtag to park an automobile on-campus may receive a motorcycle decal for free. Motorcycles will receive a parking decal and can only park in designated motorcycle spaces.

    3.14 Immobilization, or booting, of a vehicle will occur if previous attempts to collect citation fees are unsuccessful, if a vehicle is not registered or if the vehicle owner is a habitual violator of parking rules and regulations.. Neither the University nor third parties engaged by the University are responsible for any damage incurred from booting. Before a boot is installed, prior notification/warning will be given to the registered driver or placed on the vehicle to be booted that several violations have occurred. These notifications are intended to allow the vehicle operator to correct improper parking behavior and contact Transportation and Parking Services. Booting will occur for one of the following reasons and is based on each academic year:
    • Accruing five (5) or more unpaid citations.
    • Accruing four (4) citations for No Registration
    • Accruing eleven (11) paid citations
    More information on booting and towing can be found on the Transportation and Parking Services website at parking@wfu.edu

    3.15 Lot N (between Kitchin and Poteat) is reserved for visitors and authorized off-campus faculty and staff visiting the Reynolda campus for meetings. Off-campus faculty and staff must have a departmental hangtag to park in Lot N. Departmental hangtags are available for $500/year for each hangtag and are limited. The number of hangtags available for departments is determined by the scope of need and size of the department. Requests for hangtags are to be referred to the Director of Transportation and Parking Services for consideration. Departmental hangtags cannot be assigned to an individual. Off- campus faculty and staff include the following locations: Bridger Field House, Graylyn, HR, Reynolda Gardens, Reynolda House, Reynolda Village, UCC and the Medical Center.

    3.16 Off-campus faculty and staff whose job requires them to travel to campus infrequently or on a time-sensitive basis have the options to: 1) use the shuttle system, 2) park in Lot N, faculty-staff or general parking lots with a departmental parking hangtag, 3) If approved by the department head, purchase their own on-campus parking hangtag allowing them to park in any campus lot.

    3.17 Students employed by the University as graduate teaching assistants or graduate hall directors (GHDs) are required to purchase a student permit and do not qualify for the faculty/staff parking fee structure.

    3.18 Stipends to students who are also employees (i.e., GHDs) can be increased to cover the cost of a student permit.

    3.19 Non-University paid temporary employees are required to purchase a parking hangtag and must do so in person at the Transportation and Parking Services office. Non-University paid temporary employees will pay a flat monthly fee of $10 instead of a percent of their salary.

    3.20 University paid temporary employees fees will be calculated as a percentage of bi-weekly or monthly gross pay.

    3.21 Vendors or service providers who provide a service to students for free will not be charged a parking fee, but must register their vehicle with Transportation and Parking Services. These providers will be issued the appropriate parking pass and can park in all parking lots, and Service Vehicle Only and time-limited spaces.
    Concessionaire employees that provide an auxiliary service on campus are required to pay an annual fee of $60.00.
    Vendors or service providers who do not provide a service for free will not be charged a parking fee, but must register their vehicle with Transportation and Parking Services. These providers will be issued the appropriate parking pass and can park in all parking lots, and Service Vehicle Only and time-limited spaces.

    3.22 A faculty/staff parking hangtag does not guarantee a parking space next to the work place.

    4. Vehicle Registration
    The vehicle registration process requires the following information: vehicle license plate number, state of registration, vehicle year, make, model and color.

    4.1 Faculty and staff will log onto http://wfuparking.t2hosted.com, select “Register Your Vehicle,” enter their WFU Login ID (excluding @wfu.edu) and password, and select “Purchase a Permit” to begin the registration process.

    4.2 Faculty and staff must register all vehicles that will be driven to campus, but will receive only one parking hangtag that can be interchangeable between vehicles. The parking hangtag must be visible from the rearview mirror at all times while parked. The parking hangtag will serve a dual purpose as a parking hangtag and a gate pass.

    4.3 Parking hangtags ordered on-line will be delivered to appropriate departments for distribution to faculty and staff via campus mail.

    5. Alternative Transportation
    5.1 Carpooling
    Carpooling saves money and gas, and reduces air pollution. If two (2) or more employees carpool, parking is free. One “carpool” parking hangtag will be issued and shared between participants. Transportation and Parking Services will provide each carpool member with four (4) free Day Passes per driver, per semester, that can be used when an individual is unable to carpool. Additional Day Passes may be purchased at a price of $5.00 per day. Members of the carpool can choose a location on campus that they would like to park nearest to and Transportation and Parking Services will designate a carpool space as near to that location as possible. Registration for carpool can be done online here.Visit the Transportation and Parking Services website for more information on the carpool policy.

    5.2 ShareTheRideNC
    ShareTheRideNC’s electronic ride-sharing board helps Wake Forest students, faculty and staff connect with regular carpool partners, others who are traveling to the same destination on a given day, or just in the same direction for part of the ride. Rides are matched based on the criteria set by the individuals offering and seeking ride-share partners. Interested individuals can join the secure online community and find a carpool partner.

    5.3 Bicycle Commuting
    Faculty and staff who ride a bicycle to work on a frequent basis may register as bicycle commuters. These employees will be issued eight (8) free day passes per semester that will allow them to drive a vehicle to work and park on-campus, when needed. Additional Day Passes may be purchased at a price of $5.00 per day. Bicycle commuters must register their bicycles with the Transportation and Parking Services Office. Registration frequently aids in the recovery of stolen bicycles. At the end of each semester, unclaimed unregistered bicycles will be collected and renovated for re-use.
    Faculty and staff who commute by bicycle infrequently have the option of purchasing an on-campus permit or choosing a free permit to park at the satellite lot location when driving a vehicle to work.

    5.4 Pedestrian Commuting
    Faculty and staff who walk to work on a frequent basis may register with Transportation and Parking Services as pedestrian commuters. These employees will be issued eight (8) free day passes per semester that will allow them to drive a vehicle to work and park on-campus, when needed. Additional Day Passes may be purchased at a price of $5.00 per day.

    5.5 WSTA
    The Winston Salem Transit Authority (WSTA) Route 90 bus travels from the downtown Winston-Salem transportation center to campus daily, 6:00 a.m. – 6:00 p.m. For more information, visit the WS Transit website

    5.6 Zipcars
    For all commuters who choose not to park on the Reynolda campus and need occasional access to a vehicle, Wake Forest offers a car-sharing program. Zipcars are an affordable option that is available by the hour or by the day. Cars are parked on campus near the first-year residence halls, between Kitchin and Poteat Halls, and on the North campus. They are available 24 hours a day; rates include gas and insurance, and departmental accounts are available. For more information or to join the network, visit the Zipcar website.

    5.7 Ride the Wake Shuttles
    WFU Transportation provides a network of shuttles throughout the year for students, faculty & staff. Whether you are commuting to work, getting around campus between classes, doing research at the medical center, or exploring downtown Winston Salem the Wake Line makes it easy. Keep up to date with schedules, request a ride or even track your bus live while you wait. For those who have access to a smart phone, Wake Forest offers an app that allows users to track the shuttles in real time. Download the Transloc app.

    5.8 Emergency Transportation for free satellite options
    Those parking at the satellite location that need immediate access to their vehicles in the case of an emergency may contact Campus Police at 758-5911 or Transportation and Parking Services at 758- PARK (7275) to seek assistance from an officer.

    Faculty/Staff Parking and Transportation Administrative Procedure (updated 8/26/21) Downloadable PDF

  • Faculty/Staff Parking FAQs

    Please visit our FAQs section to review our Faculty / Staff Parking frequently asked questions. You can also find these on the Faculty / Staff Parking website.

    Faculty/Staff Parking FAQs Downloadable PDF

  • Motorcycle, Moped, and Scooter Policy

    Definition
    Mopeds and scooters are one and the same in the eyes of North Carolina’s Division of Motor Vehicles (DMV).

    Mopeds and motor scooters are defined as a vehicle with two or three wheels with a motor of no more than 50 cubic centimeters of piston displacement and no external shifting device. Legally, a moped’s top speed cannot exceed 30 mph on a level surface. Although some mopeds on the market have top speeds higher than the 30 mph limit, they are illegal for use in North Carolina. If a moped does not fit the above requirements, it must be registered as a motorcycle under North Carolina law.

    Parking Permit

    • A parking permit is required for all motorized motorcycles, mopeds and motor scooters
      parking on the Wake Forest University Campus.
    • The cost of an annual on-campus parking permit is $50.
    • The cost of a permit is waived if a customer has already purchased an annual vehicle permit at regular price.
    • Motorcycles, moped and motor scooters are required to be registered at the Parking & Transportation office, not online.

    Parking

    • Designated moped and motor scooter parking areas are located in parking lots A, M and P.
    • Mopeds and motor scooters can also park in motorcycle spaces.
    • Motorcycles can only park in designated motorcycle spaces, not moped / motor scooter
      spaces. Motorcycle spaces are located in lots G, H, J, L, P, Q, S, T, W-1, Z, and Jasper Memory Lane.
    • Parking is authorized only in spaces marked by signs or ground markings. Any motorcycle, moped or motor scooter that does not display a parking permit or that is parked in an unauthorized area is subject to being ticketed, impounded and/or marked for future enforcement purposes.
    • Motorcycles, mopeds, and motors scooters may not park in courtyards, sidewalks, in front of buildings or on grass.
    • Motorcycles, mopeds, and motors scooters may not park at bicycle racks.

    Safety Tips

    • Never leave accessories or loose items on a parked motorcycle, moped or motor scooter.
    • Motorcycles, mopeds and motor scooters may not be operated on sidewalks, lawns, walkways, or similar pathways.
    •  Motorcycles, mopeds and motor scooters may not be stored in buildings.
    • Storage of fuel for motorcycles, moped, or motor scooters in any University-owned or controlled building is strictly prohibited.
    • Motorcycles, mopeds and motor scooters that leak oil or gas must be removed from campus.

    Abandoned Vehicles
    If a motorcycle, moped or motor scooter is abandoned, an attempt will be made to contact the owner, if it is registered. If it is not registered or the owner cannot be contacted, campus police may remove the vehicle and dispose of it in its sole and absolute discretion.

    Motorcycle, Moped, and Scooter Policy Downloadable PDF

     

  • Parking Rules & Regulations (updated 8/16/2021)

    Recent Changes to the Parking Rules & Regulations  

    • University Corporate Center (UCC) permits are no longer available. Evening Campus Access permits are now available for $79 and offer access to campus after 4:00 p.m. weekdays and on weekends. Boot Immobilization fee is $150  
    • Boot release fee is $45 
    • Students residing at Deacon Place are required to register their vehicle  to park at this location. Residential parking is located within the  security gates. 
    • Students with off-campus parking permits can park on campus after  4:00 p.m. weekdays. 
    • Resident students with an on-campus RS permit are not authorized to  park in Lot W1 weekdays between 8:00 a.m. – 4:00 p.m.  
    • Ten (10) express Loading/Unloading spaces were added on campus for  students, faculty and staff (Section 2.15). Locations include parking lots  A, B, N, P, R1, R2, U, Polo Circle, Jasper Memory Lane and Gulley Dr. 
    • Changes have been made to the multiple citation policy (Section 3.3). Section 5 – Towing/Booting has completely been revised. Please read,  as it is very important information 
    • Students are authorized to park in Lot P after 4:00 p.m. weekdays and  from 4:00 p.m. Friday – Monday 8:00 a.m. for the weekend. However,  every Friday at 4 pm until Sunday at noon, the outer loop of Lot P is  reserved for Wake Forest Baptist Church members and their guests.  Students are not allowed to park in the outer loop during this time  (Section 2.13) 
    • New guideline on parking at Reynolda Village business /office district  (Section 2.26). 
    • Warning citations are only issued for a No Registration violation.

    Table of Contents  

    Article I Motor Vehicle Registration  

    1.1 General Registration Information  

    1.2 Permit Fees/Locations 

    1.3 Student Registration  

    1.4 Employed Students  

    1.5 Commuter Student Permits  

    1.6 Student Registration Violation 

    1.7 Student Registering More Than One Vehicle 1.8 Student and Employee Hangtag 

    1.9 Hospital and Medical Students 

    1.10 Real Estate Housing  

    1.11 Student Permit Upgrade 

    1.12 Theme Housing Permits 

    1.13 Student Permit Application  

    1.14 Registration Refunds  

    1.15 Class Auditors 

    1.16 Medical Special Permission Permits  

    1.17 Faculty and Staff Registration 

    1.18 Faculty and Staff Hangtag 

    1.19 Vendors 

    1.20 Concessionaires 

    1.21 Alumni, Parents and Student Visitors 

    1.22 Replacement and Temporary Permits 

    1.23 Handicap 

    1.24 Motorcycles/two-Wheeled Motor –Driven Vehicles 1.25Community Residents 

    1.26 Guests Gate Access 

    1.27 Reynolds Gym Parking for Employee’s Spouse/Partner 

    Article II Campus Parking  

    2.1 Designations  

    2.2 Enforcement  

    2.3 Parking Space Definition  

    2.4 Reserved Spaces

    2.5 Service Lanes  

    2.6 Visitor Spaces  

    2.7 Time-Limited Spaces  

    2.8 Concessionaires/Contract Employees 2.9 After Hours On-Campus Student Parking 2.10 Off Campus Student Parking (OC) 

    2.11 Lot N  

    2.12 Lot P (24-Hour Reserved Faculty/Staff Lot) 2.13 North Campus Apartments (NCA) 

    2.14 Loading/Unloading  

    2.15 Special Parking Arrangements 

    2.16 Financial Responsibility  

    2.17 “Do Not Ticket” Requests  

    2.18 Extended Parking  

    2.19 Speed Limit  

    2.20 Special Events  

    2.21 Alumni, Parent and Student Visitors  2.22 Davis Field 

    2.23 Car Covers  

    2.24 Parking & Transportation Advisory Committee  2.25 Reynolda Village 

    Article III Parking Violations and Fines  

    3.1 Parking Citations and Associated Fines  3.2 Prima Facie Rule  

    3.3 Multiple Citations 

    3.4 Citations Issued within 24-hour Period  3.5 Fines and Payments  

    Article IV Appeals  

    4.1 How to File an Appeal  

    4.2 The Appeals Officer 

    4.3 The Advisory Committee Appeals  4.4 Appeals after Leaving the University  

    Article V Towing and Booting (Vehicle Immobilization)  5.1 Towing  

    5.2 Towing Service  

    5.3 Immobilization/Booting  

    5.4 Vehicle Recovery/ Boot Removal 

    Article VI Shuttle and Transportation Service  

    6.1 Shuttle Service  

    6.2 Shuttle Rentals  

    6.3 ZIP Cars  

    Article I Motor Vehicle Registration  

    1.1 General Registration Information  

    Anyone affiliated with the university as faculty, staff or student and wishes to park a  vehicle in a university parking lot at any time of day or night, including after 4:00  p.m. weekdays, on weekends and during academic breaks, must register that vehicle  with the Transportation and Parking Services office. Alumni and visitors coming to  WFU more than once need to register their vehicle. For registration purposes,  students, faculty, staff and alumni are defined as:  

    Student – Anyone enrolled in any class or program at Wake Forest University,  including study-abroad programs. Unless formally withdrawn or graduated from  the university, students are considered an active student. 

    Faculty – Assigned teaching responsibilities at Wake Forest University (Does not  include students who are teaching assistants).  

    Staff – Non-faculty Wake Forest employee contracted to work on campus.  Alumni – Graduated from WFU and is not enrolled in a graduate program  

    Parking permits are not transferable from vehicle to vehicle or person to person. A  vehicle is not considered registered until permits have been ordered, picked up and  placed on the vehicle, as instructed on the permits. 

    A person may be asked to relinquish a permit due to a change in the permit holder’s  role at WFU or due to misuse of the permit. 

    Any changes in license plate numbers must be given to Transportation and  Parking Services within 24 hours of that change, via email at parking  @wfu.edu. Failing to give notification can/will result in citations for failing to  register that license plate, even if it is the same vehicle. 

    1.2 Permit Fees/Locations 

    • Resident – $550 (On-campus) 
    • First-Year students – $330 (Lot Z5 at the Winston-Salem First Church) Sophomore – $330 (Lot Z2 off Polo Rd.) 
    • Commuters On-Campus – $550 
    • Commuters Off-Campus – $330 (Lot Z4 at the Winston-Salem First Church) Evening Campus Access (After 4:00 p.m. weekdays and on weekends) – $79 

    1.3 Student Registration  

    Graduate, undergraduate, and transfer students may request parking permits.  Eligibility will be based on student classification and resident or commuter status.  The online registration process requires the vehicle license plate number and state,  make, model, year and fuel type. If your vehicle has a temporary license plate  number, please use that to register the vehicle. If you do not have a temporary plate,  please contact the parking office for assistance. Do not use terms such as “NOTAG”,  “APPLIED FOR” or the expiration date. 

    Log onto https://wfuparking.t2hosted.com or the parking icon from the google apps  Select “Get Permits”.  

    You will be prompted to enter your WFU Login ID and password to begin the vehicle  registration process. Do not include @wfu.edu in your login. In order to access the  parking portal, you must specifically select your WFU Google account if you are  logged into multiple accounts. 

    1.4 Students employed by the University as graduate teaching assistants or graduate  hall directors (GHDs) are required to purchase a student permit and do not qualify  for the faculty/staff parking fee structure. 

    1.5 Commuter student permits for on-campus parking will be sold on a first-come,  first-served basis each academic year.  

    Exceptions will only be allowed for: 

    • Cases of hardship related to a medical or health condition. (requires  notification from medical staff in Student Health) 
    • Full-time students returning from fall study-abroad programs.  

    1.6 Students involved in manipulating the vehicle registering process, such as  registering a vehicle that is owned or operated by another student or changing a plate number to be able to re-register that vehicle are considered an honor code  violation. Employees may not register a vehicle that is operated by a student. 

    1.7 A student registering a second vehicle must provide the registration card for  both vehicles, indicating that both vehicles belong to them or a family member. 

    1.8 A student may not drive or park a vehicle on campus that displays an employee  parking hangtag. 

    1.9 Students enrolled at Wake Forest Baptist Hospital or Medical Center that have a  vehicle registered with those institutions and take classes at WFU can park in  General parking lots only. The permit must be displayed on the vehicle. 

    1.10 Students residing in Real Estate housing are required to obtain a permit (at no  cost) to park at these locations off-campus. Students that desire to park on campus  (day or night) are required to purchase a parking permit on-line. Real Estate  housing permits do not authorize vehicles to park on-campus. 

    1.11 Freshman and sophomore students cannot change/upgrade their permits mid year due to earned credits changing their student classification. 

    1.12 Students residing in theme houses must register their vehicle. Students living  in a theme house have the options to purchase a resident permit to be able to park  on-campus between 8:00 a.m. – 4:00 p.m. for $550), Students living in theme  housing must obtain an additional sticker to park in the theme house parking  lots.  

    Underclassmen who are freshmen or sophomore students will only be issued  permits that reflect your student classification and will not have an on-campus  permit option. 

    1.13 Student Permit Application  

    Each package contains two permits, one for the front windshield (Gate Pass) and  one for the rear window or bumper (Parking Pass).  

    Apply and place permits in accordance with package instructions to a clean and dry  surface.  

    * Both the gate pass and parking permit must be adhered to the vehicle it was  assigned, to be fully registered. 

    1.14 Registration Refunds  

    No refunds of vehicle registration fees will be made unless the issued permit is  returned to Transportation and Parking Services before the first day of class.  Students graduating or going abroad for spring semester may receive a prorated  refund by returning the issued permits and a completed Refund Voucher at the  Transportation and Parking Services office. These items should be returned to the  Transportation and Parking Services office before the last day of class of the fall  semester. 

    1.15 Class Auditors  

    Anyone auditing a class at Wake Forest University needs to register their vehicle, no  matter what the duration or length of the class may be. Class auditors parking on  campus must purchase a semester permit for $50. Summer permits for auditors will  cost $25.  

    1.16 Medical Special Permission Permits  

    Transportation and Parking Services will issue a “Medical Special Permission”  permit to students who are approved for special medical parking privileges.  In such cases, the student must go to Student Health Services and be evaluated. The student is issued a Health Service Medical Parking Request  

    Form, which must be presented to Transportation and Parking Services. The form  will indicate what type of parking adjustment is needed and how long the student  will need special medical parking privileges. The override permit will allow the  student to park in designated areas, based on the recommendation of Student  Health Services (Reserved spaces are excluded). This override permit is issued in  addition to the parking decal you received during registration for the current  academic session, if you have a registered vehicle. A Medical Special Permission  Permit does not authorize a person to park in a state mandated handicapped  parking space. No student will be given permission to park in a handicapped  parking space unless the state certifies that they are permanently/temporarily  handicapped and they are issued a handicapped placard or their vehicle has the  handicap insignia on the license plate. It’s requested that the Transportation and  Parking Services office be provided a copy of the handicap registration card. You  cannot use a placard that is in someone else’s name. The placard must be hanging to  be valid.  

    Medical Special Permission permits are valid for up to 30-days at no cost to the  student. If the need to park on-campus exceeds 30-days, a student may purchase a  14-day Medical Special Permission permit for $20. No student may purchase a  temporary permit more than twice during any semester. Otherwise, students with extended medical needs will be required to purchase an on-campus permit at the  regular rate.  

    1.17 Faculty and Staff Registration  

    • Faculty and staff registration occurs every two years, unless otherwise notified.  • Dependents of faculty and staff, who are either enrolled as a student or working at  WFU, are required to register their vehicle if it is operated on campus. The use of a  parent’s faculty/staff parking permit by a student is strictly prohibited. Students  identified as improperly using a faculty/staff permit will be referred to WFU  Judiciary Affairs as a potential honor code violation. The employee will be referred  to the appropriate supervisory office as well. 

    The online registration process requires the following information: Vehicle license  plate number and state, vehicle year, make, model and color.  

    Log onto http://wfuparking.t2hosted.com or the parking icon from the google apps Select “Get Permits”.  

    You will be prompted to enter your WFU Login ID and password to begin the vehicle  registration process. Do not include @wfu.edu in your login text.  

    • Parking hangtags ordered on-line will be delivered to appropriate departments for  distribution to faculty and staff via campus mail  

    1.18 Faculty and Staff Hangtag  

    Faculty and staff must register all vehicles that will be driven to campus, but will  receive only one parking hangtag that can be interchangeable between vehicles. The  parking hangtag must be visible from the rearview mirror at all times while parked.  The parking hangtag will serve a dual purpose as a parking hangtag and a gate pass. 

    Special Note: Volunteers and Interns must register their vehicle to park on campus.  Transportation and Parking Services will be provided employment start and end  dates by Human Resources or the department for which an employee will be  working. Classifications as a volunteer or paid intern will determine if a parking fee  is required to be paid.  

    1.19 Vendors  

    All vendors are required to come to the Transportation and Parking Services office,  Monday-Thursday 8:30 a.m.-4:30 p.m. and Friday from 8:30am-3:00pm, to apply for  and pick up a parking permit.

    1.20 Concessionaires  

    All concessionaires must go online to http://wfuparking. t2hosted.com to register a  vehicle. Once they have accessed the website, click on “Get Permits”. A guest  account must be created in order to register the vehicle. Concessionaire employees  that provide an auxiliary service on campus are required to pay an annual fee of  $60.00.  

    1.21 Alumni, Parents and Visitors  

    Alumni, parents, visitors and student visitors are only able to park in visitor lots  (visitor lot for one-day visit) or general parking lots. If planning to be on campus for  more than one-day, you must visit the Transportation and Parking Services office to  obtain a parking pass for general parking lots only, at no cost.  

    1.22 Replacement and Temporary Permits  

    You can receive a replacement permit/hangtag for a replacement fee of $25, if you  have a vehicle currently registered. To obtain a replacement, you must bring in the  old permits, if possible, and your vehicle registration. Employees can pay by check,  money order, or credit/debit card in the office. Students who have not previously  

    registered a vehicle can purchase a temporary permit (valid for two weeks) for up  to 4 weeks at $10 a week. 

    If you have a registered vehicle and will have a temporary vehicle, you will need a  temporary permit. Temporary permits are good for up to two weeks and are free of  charge, if you previously purchased a permit for the current school year. You can  receive up to two temporary permits per semester. Temporary and replacement  permits are issued at the Transportation and Parking Services office, Monday Thursday 8:30 a.m. – 4:30 p.m. and Friday from 8:30 a.m. – 3:00 p.m.  

    1.23 Handicapped  

    The Handicapped Parking Policy, in compliance with the Americans with Disabilities  Act, requires that campus handicapped spaces must be regulated in accordance with  guidelines prescribed by the state of North Carolina. The use of a handicapped  placard by anyone other than the authorized user is prohibited and can result in  further legal or judicial actions. Students eligible under the Handicapped General  Statue  

    (http://www.ncleg.net/EnactedLegislation/Statutes/HTML/BySection/Chapter_20 /GS_20-37.6.html) must still pay for an on-campus permit. The placard does not  exempt anyone from the permit registration process or permit fee. Application  forms for temporary or permanent handicapped parking are available for your  convenience at the Transportation and Parking Services office. You may take this  form to your doctor to have it signed, then to the N.C. Division of Motor Vehicles’ 

    License Plate Agency. A copy of the registration card for the placard must be  provided to Transportation and Parking Services to register the placard 

    1.24 Motorcycles/Two-Wheeled Motor-Driven Vehicles  

    Parking Permit 

    Motorcycles, mopeds and motor scooters are required to be registered at the  Transportation and Parking Services office. A parking permit is required for all  motorized motorcycles, mopeds and motor scooters parking on the Wake Forest  University Campus. 

    Motorcycle/two wheeled motor-driven vehicle permits are issued by the  Transportation and Parking Services office. These permits are not available online.  $50 for the school year including summer sessions.  

    • $25 for the fall or spring session (includes summer).  
    • $20 per summer session.  

    Motorcycles can only park in spaces marked for motorcycles.  

    Moped Parking 

    • Designated moped and motor scooter parking areas are located in parking  lots A, M and P. 
    • Mopeds and motor scooters can also park in motorcycle spaces. Motorcycles can only park in designated motorcycle spaces, not moped /  motor scooter spaces. Motorcycle spaces are located in lots G, H, J, L, P, Q, S, T,  W-1, Z, and Jasper Memory Lane. 
    • Parking is authorized only in spaces marked by signs or ground markings.  Any motorcycle, moped or motor scooter that does not display a parking  permit or that is parked in an unauthorized area is subject to being ticketed,  impounded and/or marked for future enforcement purposes. 
    • Motorcycles, mopeds, and motors scooters may not park in courtyards,  sidewalks, in front of buildings or on grass. 
    • Motorcycles, mopeds, and motors scooters may not park at bicycle racks. 

    1.25 Community Residents  

    Residents of Faculty Drive, Paschal Drive condominiums, Timberlake Drive, Royall  Drive, Sledd Court, Bella Vista Ct. and Aaron Lane will be issued a hangtag for each  vehicle. Additional hangtags are available upon request.  

    WFU employees, students, vendors or visitors are not authorized to park on Faculty  Drive, Royall Drive, Poteat Court, Timberlake Lane, Sledd Court, Aaron Lane, Paschal  Drive or Bella Vista Court. Violations may result in citations by the City of Winston  Salem.

    1.26 Guests Gate Access 

    Information on your guest’s gate access to campus between 10:00 p.m. -6:00 a.m.  can be found at http://www.wfu. edu/police/gate.php. Authorizing a guest to access  the gates after 10:00 p.m. does not register them to park. Student guests that will  visit campus frequently are required to register the vehicle with Transportation and  Parking Services and be issued a parking permit. Students are required to  accompany their guests to the Transportation and Parking Services office to  authorize the parking pass. Gate access is not authorization to park. Parking must be  registered separately. Students are not allowed to use a guest hanger and doing so  can constitute an honor code violation. 

    1.27Reynolds Gym Parking for WFU Employee’s Spouse/Partner Spouse/partners of employees can get a temporary permit, at no charge, by bringing  the vehicle information to Transportation and Parking Services. The spouse/partner  will be issued a temporary permit to park in General parking lots on campus, for the  semester. These permits can be renewed every semester. 

    If a WFU employee operates the vehicle with the temporary permit, they must park  in the General lots only where the permit on the vehicle allows. A vehicle cannot  display two different types of parking permits. Vehicles displaying conflicting  permits are subject to being cited for displaying an “Unauthorized Permit”. 

    Article II Campus Parking 

    2.1 Designations  

    Parking lot designations are posted at the entrance of each parking lot.  

    2.2 Enforcement  

    Parking rules and regulations are in effect and enforced 24-hours a day, 7-days a  week throughout the year, whether school is in session or not.  

    2.3 Parking Space Definition  

    A parking space is defined as a paved area marked by painted parallel lines on either  sides or a curb stop. Parking on grass, gravel or dirt areas not designated as parking  spaces is prohibited. Parking spaces located in gravel lots are designated by curb  stops.

    Curb stop – 

    2.4 Reserved Spaces  

    Reserved Spaces: Designated spaces (sign and/or pavement markings) are  “Reserved” 24 hours a day, seven days a week, unless otherwise posted.  *Departments that are paying for reserved parking space(s) for their departmental  vehicle or guests, cannot allow employees to use such spaces(s) for parking. 

    Carpool spaces are considered a reserved parking space and are reserved 24/7. A  WFU issued carpool permit is required to park in these spaces.  

    2.5 Service Lanes  

    Marked Service Vehicle Only spaces and Facilities and Campus Service (F&CS)  spaces may only be used by service vehicles or maintenance teams. Service Vehicle  spaces are reserved 24 hours a day, 7 days a week. Faculty and staff personnel who  are authorized to use their private vehicles to conduct official WFU business, may  use the spaces if they have been issued a supplemental decal designation—“SL.”  

    2.6 Visitor Spaces  

    **Regular return visitors with a permit can only use General lots on campus. One-time visitor lots are as follows: 

    Lot C- 24 hour reserved visitor lot. No students, employees or affiliated vehicles can  park in Lot C.  

    Lot N- Visitors and authorized off-campus employees 8am-4pm, Monday-Friday. Lot M- Visitors 8am-4pm, Monday-Friday 

    Lot F- Visitor and employee parking 8am-4pm, Monday-Friday 

    Visitors can also park in any general lot on campus, at any time.  

    2.7 Time-Limited Spaces  

    Time-limited spaces in all parking lots may be used by visitors or anyone having a  WFU-registered vehicle. Time-Limited spaces are enforced 24 hours a day, 7 days a  week.  

    Electric vehicle parking spaces are considered a time-limited space 2.8 Concessionaires/Contract Employees 

    Concessionaires/contract employees can only park in General parking lots and  spaces. Parking in faculty and staff parking lots/spaces is prohibited. Vehicles must  be registered and employees are required to either park in an off-campus lot or pay  for an on-campus parking permit. Those choosing not to pay for parking must  register their vehicle for an off-campus parking permit and are required to park in  the designated section of Z3 parking lot located off-campus near the Winston Salem  First Church on Long Dr.. The parking map can be located at http://parking.wfu.edu.  Off-campus permits for Concessionaire/ Contract Employees can be used on campus, in general lots, from 4pm-8am, Monday-Friday and all day on weekends. 

    2.9 After Hours On-Campus Student Parking  

    Student parking is available on-campus between 4:00 pm and 8:00 am weekdays  and all day on weekends, however, any vehicle parking on-campus after hours is  required to be registered with the Transportation and Parking Services Office.  

    Resident (RS)/Commuter (CS, OC, EV) Permits 

    In addition to General lots, vehicles with a permit prefix of RS, CS, OC, EV may park  in Faculty/Staff and Visitor lots between 4:00 pm -8:00 am that are not designated  “24-Hour Reserved.” Lots C and D are designated “24-Hour Reserved.” 

    Resident (RS) permits are not authorized to park in Lot W1 between 8:00 a.m. – 4:00 p.m. weekdays.  

    Freshman (FR)/Sophomore (SO) Permits 

    Students with off-campus permit prefixes of FR, SO may bring their vehicles on  campus after 4:00 p.m. and park in any General, Faculty/ Staff or Visitor lots that are  not designated “24-Hour Reserved”. Vehicles with an off-campus permit cannot  park on campus between the hours of 8:00am and 4:00pm, Monday-Friday.  However, parking in a time-limited space is allowed between 8:00 a.m. – 4:00 p.m.  weekdays for quick errands. Parking for longer than the allotted time for that space  can result in being cited. 

    Students that do not need to have a vehicle on-campus between 8:00 a.m. – 4:00  p.m., (i.e. live off-campus, ride the shuttle, walk or bike) but wish to park on campus  after 4:00 p.m. weekdays, on weekends and holidays, may purchase an Evening  Campus Access (EV) permit for $79. 

    2.10 Commuter Student Off-Campus (OC) Z4 /Reynolda Village Parking (located  across the bridge in the North West corner of the Village)

    Students who live off-campus or in theme house properties can order this permit.  Off-campus parking for the OC permits consist of designated student areas at Z4 and  the Reynolda Village student lot located across the bridge in the North West corner  of the Village.  

    2.11 Lot N  

    This lot is reserved for visitors and authorized off-campus employees with a special  permit designation visiting the Reynolda campus. Off-campus employees parking in  Lot N must have a departmental hangtag or been approved for an on-campus  hangtag that requires a supplemental “O” adhered to the on-campus hangtag. 

    2.12 Lot P (Faculty/Staff lot with Designated Reserved Section)  

    Every Friday at 4:00 p.m. until Sunday at noon, a designated section of Lot P is  reserved for Wake Forest Baptist Church members and their guests. Students,  faculty and staff are not allowed to park in this designated section during these  days/hours, which is marked by signage. Otherwise, students can park in non designated reserved area of Lot P after 4:00 p.m. weekdays and on weekends. 

    2.13 North Campus Apartments (NCA)  

    Spaces behind the NCA are restricted to service vehicles, handicap placard vehicles  and 30-minute spaces for loading/unloading only. Exceeding the time restriction in  a timed-parking space or illegally parking in other areas behind NCA, will subject  you to the $100 fine for parking behind NCA.  

    2.14 Loading/Unloading 

    Emergency flashers and headlights must be used when actively loading/unloading a  vehicle. Parking is only permitted in general parking lots/spaces, timed spaces and  designated student loading/ unloading spaces. Reserved spaces, fire lanes and or  handicap spaces are never to be used for the purpose of convenience. Other than  designated move-in/move-out times, Transportation and Parking Services must be  contacted before parking to load/unload and a license plate number and parking  location must be provided. 

    2.15 Special Parking Arrangements  

    During certain periods of the year, (e.g., move-out, extended holiday breaks)  Transportation and Parking Services will announce changes to campus parking. The  office will post the announcements on the Transportation and Parking Services  website, http://parking.wfu.edu. Emails will be sent to all permit holders as well. 

    During these periods, vehicles must park in legal parking spaces and never park in a  fire lane, handicap space or a reserved space.  

    2.16 Financial Responsibility  

    Students, faculty and staff are responsible for their visitors and will be held  financially responsible for citations issued to family or friends who use a registered  vehicle on campus or who use an unregistered vehicle that is later linked to the  student, faculty or staff.  

    2.17 “Do Not Ticket” Requests  

    Vehicles that cannot safely be moved because of a mechanical problem, must call  Transportation and Parking Services at 336-PARK or email parking@wfu.edu to  request a “do not ticket”. If the call is not answered (non-office hours, busy signal,  etc.), leave a message with the following information:  

    • Your name and contact number  
    • The nature of the problem  
    • Location where vehicle is parked  
    • Vehicle information (model, color and license plate information)  

    The following applies to “do not ticket’’ requests:  

    • Requests are valid for 24 hours. Vehicle operators need to make every  attempt to move the vehicle as soon as possible.  
    • Requests will not be granted for fire lanes or handicap spaces or being  illegally parked at the time the vehicle became inoperable. (In a reserved  space, 24 reserved lot, etc.…)  
    • Leaving a note attached to the vehicle does not suffice for calling/notifying  the Transportation and Parking Services office.  
    • Do not ticket requests are not authorized for convenient parking ● Do not ticket requests are not authorized for times when a parking hangtag  was not displayed for any reason.  
    • Misuse of Do Not Ticket requests include, but not limited to, asking for a request every week or multiple times a month 

    2.18 Extended Parking  

    People may not leave their vehicles on campus for extended periods (14 days or  more, to include semester and summer breaks) without notifying Transportation  and Parking Services. During extended school breaks, Transportation and Parking  Services will post to the website an announcement where vehicles can be legally  parked. If vehicles need to be relocated for maintenance or for an emergency, WFU  will pay for the vehicle’s relocation as long as the vehicle’s registered owner notified Transportation and Parking Services. Failure to make the notification may subject  the vehicle owner to tow fees.  

    2.19 Speed Limit  

    The speed limit in parking lots is 10 mph unless otherwise posted.  

    2.20 Special Events  

    It is the policy of Wake Forest University to minimize the displacement of faculty,  staff and students from parking facilities during special events.  

    • On-campus special event parking needs are to be coordinated with the Director of  Transportation and Parking Services. Parking lot reservations are requested on-line  at https://rooms.wfu.edu/VirtualEMS/Login.aspx
    • University organizations that want to reserve a parking lot (once approved by  Transportation and Parking Services) for a special event, need to fill out a “WFU  Police Services Form” request. The form can be found at the following website link:  http://www.wfu.edu/police/form-event-app.html

    Transportation and Parking Services offers shuttle bus rentals to departments  sponsoring a university event. One week notice is required to accommodate  requests. Requests with less than 1 week notice may be unsupportable. Requests for  this service should be made at https://www.myworkday.com/wfu/d/home.htmld 

    2.21 Alumni, parent and student visitors are allowed to park in any general or  student lot. A parking permit is required for regular visitors. 

    2.22 Davis Field is not to be used for student and employee parking when reserved  for special events. 

    2.23 Car covers are allowed, but the rear parking permit must be visible at all times. 

    2.24 The Transportation and Parking Services Advisory Committee (PTAC) reserves  the right to change and or modify Transportation and Parking Services policies  anytime throughout the year to meet the operational needs of the University. 

    2.25 REYNOLDA VILLAGE 

    Reynolda Village is a shopping and business office district on Reynolda Road, South  West of the central campus. The Village is managed by WFU Properties. One lot is  reserved for vehicles with WFU Off-Campus Permits. That lot is located across the  

    bridge in the North West corner of the Village. All other parking spaces in the  Village are reserved for patrons of the businesses. Anyone parking in the Village for  other than Village business is subject to ticketing and/or towing (without notice). 

    Overnight parking (by other than Village businesses) and parking on the grass or is  prohibited and may also result in towing.  

    Article III Parking Violations and Fines  

    3.1 Parking Citations and Associated Fines 

    Any person who fails to register their vehicle and accumulates citations will be held  responsible for all citations.  

    $25 Fines 

    Failure to Display a Valid Decal 

    Improper Display of a Parking Decal, Permit or Pass 

    Parked in an Unauthorized Space (Motorcycle in a Vehicle Space or Vice-Versa) $35 Fines 

    Improperly Parked (Outside a Space, Not in a Designated Space, Facing Wrong  Direction, etc.) 

    $50 Fines 

    Parked in a No Parking Zone 

    Parked on a Sidewalk, Grass, Patio or Other Non-Paved Surface 

    Unauthorized Parking in a “Reserved” Space, Lot or Area 

    Overtime Parking in a Time-Limited Space 

    Escalating Fines 

    Parked in an Unauthorized Zone, Location or Parking Lot 

    • 50 first offense 
    • $75 for second and third offense 
    • $100 for fourth and subsequent offense. 

    Failure to Register Vehicle  

    • $50 first offense 
    • $75 for second and third offense 
    • $100 for fourth and subsequent offense. 

    Parked on campus during Unauthorized Hours 

    • 50 first offense 
    • $75 for second and third offense 
    • $100 for fourth and subsequent offense. 

    $100 Fines 

    Displaying an Altered, Counterfeit, Stolen or Lost Parking Decal

    17 

    Unauthorized Decal Use (Using a permit that is either assigned to someone other  than you or is assigned to a different vehicle/license plate.) 

    Parked in or Blocking a Fire Lane or Fire Hydrant/Connection 

    Obstructing or Impeding the Flow of Traffic 

    Unauthorized Parking in Spaces Reserved for the WFU President  Parked Behind North Campus Apartments (Excludes Time-Limited Spaces) Parked in a ZIP Car Space 

    Parked in or Obstructing a Crosswalk or Driveway 

    Blocking or Obstructing a Loading Dock or Trash Dumpster 

    $125 Fine 

    Tow Administrative Charge (Separate from the Tow Company’s Charge) 

    $150 Fine 

    Boot immobilization Fee 

    $250 Fine 

    Unauthorized Parking in or Blocking a Handicap Space or the striped Van Access  Area/Sidewalk Ramp 

    $450 Fine 

    Damage to a Boot/Immobilization Device 

    3.2 Prima Facie Rule  

    Whenever a vehicle is found parked in violation of the parking rules and regulations,  it is presumed the vehicle was parked by or with the authorization of the person  whose name the vehicle is registered to. 

    3.3 Multiple Citations  

    Unauthorized/illegally parking can result in multiple violations. If more than one  violation occurs, a citation will be issued for the violation with the highest fine  amount. However, if one of the violations is for “No Registration”, two citations will  be issued. One for No Registration and the second for the highest violation fine. 

    3.4 Citations Issued within 24-hour Period 

    More than one citation may be issued for the same offense within a 24-hour period,  if a vehicle relocates to a different location and violates the same offense within 24- hours. 

    3.5 Fines and Payments  

    Student citation fines are automatically charged to a student’s financial account. 18 

    Faculty, Staff, Concessionaires, Vendors, Visitors and Contractors have the following payment options: 

    • Check, Money Order or credit card at the Transportation and Parking  Services Office in the ground floor of Alumni Hall. 
    • By credit card on the Transportation and Parking Services website. http://parking.wfu.edu

    Unpaid parking fines will prohibit the owner/driver from registering the vehicle and  require the vehicle to park off-campus. All parking fines must be paid.  

    Article IV Appeals  

    4.1 All first level appeals must be filed on-line at http:// wfuparking.t2hosted.com or from the Transportation and Parking Services website http://parking.wfu.edu. The appeal must be completed 14 calendar days from the date which appears on the  citation or the appeal will not be accepted. The citation issuance date is not counted  as the first day of the 14-calendar day appeal period. A person must have readily  available the citation number and vehicle plate number before an on-line appeal can  be filed.  

    Individual appeals must be filed for each citation being appealed. An explanation is  required for each citation appealed. 

    4.2 The appeal’s officer is appointed by the Transportation and Parking Services  Advisory Committee. The appeal’s officer, a nonpartisan University agent with no  relation to parking enforcement authorities, will review the written appeal and may  grant or deny the appeal. Notification of the appeal decision will be communicated  via email. Appellants can also check the status of their appeal on their parking  account, online. Transportation and Parking Services staff does not take part in the  appeal decisions; therefore they cannot explain the appeal officer’s reasoning for  approving or denying appeals and the appeal’s officer name remains anonymous. If  you disagree with the decision, then you must file the second level of appeals within  7 calendar days of receiving the first level decision. 

    4.3 It is the duty of the Transportation and Parking Services Advisory Committee to  review 2nd level appeals. The Transportation and Parking Services Advisory  Committee will meet regularly during the academic year for appeal consideration.  These meetings are not open for public attendance and the appellant will not appear 

    19 

    in front of the Advisory Committee. Second level appeals must be submitted on-line  within 7 days of the first level appeal decision.  

    4.4 Graduating, transferring or terminating students obtaining citations after being  cleared by the University, must pay the citation(s) if an appeal is not immediately  possible. The student will be allowed to appeal the following semester. If the  appeals officer or Transportation and Parking Services Advisory Committee rules in  the appellant’s favor, monies paid will be refunded.  

    All decisions of the Transportation and Parking Services Advisory Committee  shall be final.  

    Article V Booting and Towing (Vehicle Immobilization) 

    The Transportation and Parking Services office is under no obligation to contact the  owner, operator or registrant of a vehicle at the time it is booted or towed.  

    5.1 Towing  

    Any one or more of the following acts or omissions will subject a person to having  their vehicle towed at the owner’s expense: 

    • When parked on traveled portion of a street, parking lot or drive.  • When parked in a handicap space without a valid, state authorized handicap  placard displayed and/or the person the placard is issued to is not present, • Vehicle blocking access to a fire hydrant or located in a fire lane  • Vehicle blocking a trash dumpster, 
    • When parked in any space or area for which a notice is posted that states that  towing is enforced, 
    • Any infraction of the WFU Parking Rules and Regulations if the vehicle is  operated by a scofflaw.  
    • If the vehicle is determined by WFU to be derelict under North Carolina  General Statute 20-137.7(4).  
    • If the vehicle has been booted and its operator has not contacted  Transportation and Parking Services after 48-hours 
    • When the operator’s vehicle is not properly registered with the  Transportation and Parking Services office; is in violation of any North  Carolina vehicle registration law; has an altered vehicle ID or license; is  reported stolen; or is used in a crime or “abandoned” as defined by North  Carolina Statute 20-137.7(1) (see Appendix A). 
    • When the operator’s vehicle is parked in Reynolda Village customer parking  lots, unless pursuant to an Off-Campus permit and parked in the student/faculty/staff lot located across the bridge in the Northwest corner of  Reynolda Village. Parking is permitted in Reynolda Village customer lots for a  limited time (up to 3 hours) when the vehicle’s operator is shopping in  Reynolda Village.
    • Booted or towed vehicles that are abandoned will be disposed of, and all fees  relating to the booting, towing, and/or disposal of the vehicle will be due and  payable by the owner/operator to the party, whether the University, a  wrecker service, or another third party, that incurred the fee(s). 

    5.2 Towing Service  

    All vehicles that have been towed from WFU-owned property will be removed to  Venable’s Wrecker Service and stored at 5640 Shattalon Drive, Winston- Salem, NC  27105. The telephone number for Venable’s is 336-661-6005. Vehicles may be  released during business hours of 7:30 am-5 pm, Monday-Friday. Vehicles will not be  released by Venable’s Wrecker Service until a vehicle release form is obtained from  the Transportation and Parking Services office and the University’s Tow Administrative charge is paid. After 5 pm, vehicles will only be released for  emergency circumstances by calling 336-721-0101. The owner/operator will be  responsible for Venable’s “After Hours Emergency” service fees and all of Venable’s  towing and storage fees. 

    The operator’s transportation to the towing company’s lot must be arranged by the  vehicle owner / operator. 

    Transportation and Parking Services will make a reasonable effort to notify the owner  before a vehicle is towed, but is under no obligation to contact the owner of a vehicle  at the time it is towed. 

    5.3 Immobilization/Booting  

    1. Before a boot is installed, prior notification/warning will be given to the  registered driver or placed on the vehicle to be booted that several  violations have occurred. These notifications are intended to allow the  vehicle operator to correct improper parking behavior and contact  Transportation and Parking Services. 
    2. Vehicle registered with Transportation and Parking Services: 
    3. 10th Citation – Boot warning issued 
    4. 11th Citation – Vehicle booted
    1. Driver signs boot release form and is advised vehicle will be towed  upon receiving the next citation. 
    2. $150 WFU boot fine imposed, plus a Barnacle immobilizer release  fee of $45 

    iii. 12th Citation – Vehicle towed 

    1. Driver signs release form 
    2. $125 WFU Tow Administrative charge plus towing company fees. iv. Subsequent Academic Year 
    3. 4th Citation – Boot Warning  
    4. 5th Citation- Vehicle booted 
    5. Driver signs boot release form and is advised vehicle will be  towed upon receiving the next citation. 
    6. $150 WFU boot fine imposed, plus Barnacle immobilizer  release fee of $45. 
    7. 6th Citation (and any further citations thereafter)– Vehicle towed a. Driver signs release form. 
    8. $125 WFU Tow Administrative charge plus towing company  fees. 
    9. Vehicle not-registered with Transportation and Parking Services 
    10. 1st No Registration Citation – Warning 
    11. 2nd No registration Citation – $50 

    iii. 3rd No Registration Citation – $75 and boot warning 

    1. 4th Citation – Vehicle booted 
    2. Driver signs boot release form and is advised vehicle will be towed  upon receiving the next citation. 
    3. $150 WFU boot fine imposed, plus Barnacle immobilizer release  fee of $45. 
    4. 5th Citation (if vehicle remains unregistered) – Vehicle towed 1. Driver signs release form. 
    5. $125 WFU Tow Administrative charge plus towing company fees. 
    6. Vehicle registered (non-student), but associated with four (4) unpaid  citations 
    7. 4th Citation – Boot warning issued 
    8. 5th Citation – Vehicle booted 
    9. Driver signs boot release form and is advised vehicle will be towed  upon receiving the next citation. 
    10. $150 WFU boot fine imposed, plus a Barnacle immobilizer release  fee of $45.

    iii. 6th Citation – Vehicle towed 

    1. Driver signs release form. 
    2. $125 WFU Tow Administrative charge plus towing company fees. 

    5.4Vehicle Recovery / Boot Removal 

    1. Follow instructions placed on vehicle for release or contact Transportation  and Parking Services, Monday thru Thursday between 8:30 a.m. – 4:30 p.m.  and Friday 8:30 a.m. – 3:00 p.m. A Release Authorization Form is required  to be signed once a boot is removed. 
    2. Authorized operator must present to Transportation and Parking Services  a photo ID, proof of vehicle ownership and WFU ID (if applicable). 
    3. Student operator 
    4. Student citations and associated boot fees will be paid automatically  through their student account. 
    5. Faculty or Staff operator  
    6. Faculty and staff citations must be paid in full. Check, credit card and  money orders are the only forms of payment accepted. 
    7. Non-WFU Employee operator 
    8. Visit Transportation and Parking Services Mon – Thurs. from 8:30  a.m. – 4:30 p.m. and Friday 8:30 a.m. – 3:00 p.m. Non-WFU employees  must pay all outstanding citations. Check, credit card and money  orders are the only forms of payment accepted. 
    9. In the event the entire balance is not paid, the operator has the option to  set up a payment plan using the Payment Plan Request Form. The form  states a certain amount has to be paid by a certain day every month until  the balance is paid.  
    10. After Hours Vehicle Recovery / Boot Removal
    1. An operator seeking to recover their vehicle outside the above-stated  hours will be required to wait until the following business day, unless  an after-hours enforcement officer is on duty. 

    Article VI Shuttle and Transportation Service  

    6.1 Shuttle Service  

    Transportation and Parking Services provides varied shuttle services to meet the  needs of students, faculty and staff.  

    Shuttle stop times and scheduled days of operation for the academic year can be  found on-line at http://parking.wfu.edu/ride-the-wake/ . In addition, you can  download the TransLoc Rider GPS App to track the shuttle’s locations. There is  limited shuttles during the summer months. Please refer to the website for summer  scheduled shuttles. 

    6.1.1 No alcoholic beverages are to be brought onto the shuttle bus at any time.  

    6.1.2 For the safety of other passengers and the driver, shuttle drivers are permitted  to remove passengers because of, but not limited to, excessive intoxication,  displaying inappropriate behavior or vulgar language.  

    6.2 Shuttle Rentals  

    Transportation and Parking Services offers shuttle bus rentals to departments  sponsoring a university event.  

    Requests for this service should be made at least one (1) week in advance. To  request shuttle transportation rentals, visit Workday at  

    https://www.myworkday.com/wfu/d/home.htmld 

    6.3 ZIP Cars  

    Wake Forest University offers a car-sharing program known as ZIP cars. Any  licensed driver can rent these vehicles for a few hours or a whole day. ZIP car  brochures are located in the Transportation and Parking Services office or the  Campus Office of Sustainability, or you can go online to http://www.  zipcar.com/wfu for more information.  

    The 2021-2022 Parking Rules and Regulations have several changes. It is necessary  that you familiarize yourself with this year’s information. The control of traffic and  parking on campus is required to protect the safety of students, faculty, staff and  visitors and permit the conduct of University business. Lack of space is not a valid excuse for violating parking regulations. The regulations stipulate where parking is  authorized rather than where it is improper to park. The fact that a person parks in  violation of any regulation or law and does not receive a citation does not mean that  no violation has occurred. Responsibility for finding a legal parking space rests with the motor vehicle operator. A parking space is not guaranteed near where one  works, resides or attends class.  

    These regulations have been established by the Transportation and Parking Services  Advisory Committee and approved by the president of the University. All parking  fines must be paid. Unpaid parking fines may prohibit you from registering,  operating or parking any motor vehicle on University property.  

    Liability Limitations: Wake Forest University assumes no responsibility for damage  to vehicles parked on or while being operated on campus property or for the  personal contents within the vehicle. Vehicles operators should refrain from leaving  valuables in their vehicle, and they should lock all windows and doors.  

    Transportation and Parking Services  

    Alumni Hall, Building 26, First Floor, Rm 138  

    Phone: 336-758-PARK (7275) 

    http://parking.wfu.edu 

    Vehicle Registration 

    http://wfuparking.t2hosted.com  

    Parking/Citation Inquiries  

    8:30 a.m.–4:30 p.m. weekdays at 336-758-PARK (7275) 

    Transportation and Parking Services Lobby Hours  

    Monday – Thursday 8:30 a.m.–4:30 p.m.  

    Friday 8:30 a.m. – 3:00 p.m.  

    Booted, Towed or Malfunctioning Vehicles 

    8:30 am–4:30 p.m. weekdays at 336-758-PARK (7275). 

    University Police Escort  

    336-758-5591  

    Shuttle Schedules: http://parking.wfu.edu/ride-the-wake

    Parking Rules and Regulations Downloadable PDF

  • Parking Space Reservation Request Form

    To request parking spaces please follow the link below.

    Parking Space Reservation Request Form

  • Service Lane Parking Policy and Vendor Pass Request Procedures

    To: WFU Parking Decal Requestors

    From: Jim Alty

    Subject: Service Lane (SL) Parking Permit and Vendor Passes

    WFU has specifically identified “Service Vehicle Only” parking spaces to allow for safe and timely delivery of various services to on-campus buildings and sites. Vendor Passes and SL parking permits are intended to identify vendor vehicles and certain WFU employee personal vehicles that are authorized to park in service vehicle parking spaces. Designed WFU vehicles do not require a SL parking permit to park in service vehicle spaces or loading areas. Vendors that provide regular on-going services to WFU departments are issued a Vendor Pass that allows parking in service lanes. Vendors can request a Vendor Pass; however, requests will be verified by the Parking Management Supervisor who has authority to approve / deny requests by vendors.

    Requests by WFU employees for SL permits must be submitted in writing and approved by the Parking and Transportation Manager. Requests must specify the servicing requirement(s) of their position that would entitle the employee to an SL permit. Requests disapproved by the P&T Manager can be appealed to the AVP of F&CS for additional consideration. Appeals must include additional justification that addresses the reason for approval of an SL permit.

    Service Lane Policy Downloadable PDF

  • TransLoc On-Call Shuttle Guide

    STEP 1


    Download the TransLoc Rider App from App Store or Google Play Store.

    STEP 2


    When you open the app select Wake Forest University. Then Select Done.

    STEP 3


    Choose the blue rider icon on the bottom left corner of the map.

    STEP 4


    Create an account.

    STEP 5


    Create your TransLoc account by entering your information.

    STEP 6


    If prompted, choose Wake Forest University again.

    STEP 7


    Choose pick up location.

    STEP 8


    Choose drop off location.

    STEP 9


    Confirm your trip.

     

    TransLoc on-call shuttle guide downloadable PDF

     

  • TransLoc Shuttle Tracking Guide

    STEP 1


    Download the TransLoc Rider App from App Store or Google Play Store.

    STEP 2


    When you open the app select Wake Forest University. Then Select Done.

    STEP 3


    Choose the blue shuttle route icon from the top bar (to the left of the heart).

    STEP 4


    Choose shuttle routes you’d like to track.

    STEP 5


    Use highlighted routes to track shuttles. Moving arrow icons are the shuttles. Time predictions for shuttle arrivals are located below map.

    TransLoc Shuttle Tracking Guide Downloadable PDF

     

  • Vehicle Fleet/Driver Management Administrative Procedure

    Administrative Procedure Statement 

    Wake Forest University maintains a fleet of University vehicles for the purpose of  conducting University business and services to the campus community in a safe, efficient  and cost-effective manner. This policy makes certain this is accomplished by ensuring  vehicle operators meet University requirements and follow University procedures;  vehicle repairs and preventive maintenance programs are performed as required; the  vehicle acquisition process is standardized to ensure the appropriate vehicle is procured  for its suitable use; and cost effectiveness is pursued in purchasing, maintenance and  vehicle operation. Each department is responsible for ensuring that drivers are in  compliance and guidelines are followed. This is a comprehensive policy to include all  University departments. 

    Related Policies 

    University Procurement Policy,  

    http://finance.wfu.edu/files/reynoldacampus_procurement_policy.pdf University Fixed Asset Policy and Procedures, Fixed Asset Inventory Procedures,  http://finance.wfu.edu/faculty-staff/asset-management 

    Related Documents 

    Driver’s License Checklist 

    Driver Performance Standards 

    Driver Statement and Signature 

    Departmental Vehicle Coordinator Designation Form 

    Motor Vehicle Record Release Form 

    Vehicle Accident Report 

    Procedures 

    1. Driver Authorization 
    2. The department to which the vehicle is assigned will authorize the use of  its departmental University vehicle(s). Such use will be confined strictly to  faculty, staff, and students conducting official business for the University  directly relating to the academic, research, and/or administrative responsibility of the department involved.

    Departments will ensure that only employees with valid driver’s licenses  operate WFU owned and rental vehicles.

    Driver Qualifications 

      1. All drivers must possess a valid North Carolina driver license (DL) or  license from another state that is appropriate for the class/type of vehicle  being operated.  

    The driver’s licenses of all employees who are assigned a University  vehicle(s), or who may be expected to drive a University vehicle, must be  visually verified by the department.Having a valid CDL of the proper class is a condition of  employment if required for an employee’s job classification and  job description. 

    A driver holding a CDL is required to have a Department of  Transportation approved physical examination every two years, or  every one year if medical reasons require such. The employee’s  department pays for the first physical examination and biennial  physicals going forward. If special tests are required (EKGs, X 

    rays, etc.), the cost of the physical examination is the employee’s  responsibility.  

    The employee’s department reimburses him or her for any CDL  amendments required for the employee’s job classification, or if  the job requires a CDL after employment.  

    The department employing the driver must ensure that its  employees are trained on the appropriate equipment. 

    The University allows the use of a vehicle for the practical test on  University time. 

    An employee is allowed to take the written test and the practical  test up to two times on University time. After two failures it is the  employee’s responsibility to take the test on his or her personal  time. 

    An employee who is unable to obtain the proper license may be  reassigned or discharged, subject to availability of a position or the  needs of the department. 

    The employee is responsible for keeping his or her license and  physical examination updated. Failure to have a current physical  examination or license may result in disciplinary action. The  employee must notify his or her supervisor of any traffic violations  the next working day. 

    An employee who loses the license must obtain a new license on  his or her personal time. 

    Shuttle bus drivers are required to have the CDL “P” endorsement. 

    1. The Director of Parking and Transportation will conduct random audits  annually to ensure all documents and tracking are up to date.  

    III.University Vehicle Operation 

    1. Vehicles must be operated in accordance with all state, local and  University traffic regulations.  
    2. Vehicles shall not be used for the following purposes: 
    3. Business other than official University business. 
    4. Personal convenience. 

    iii. Domicile-to-duty transportation, unless assigned a WFU commuter  vehicle, which must be approved by the department’s vice president.

    • The transportation of any other person not essential to the  accomplishment of the purpose for which the vehicle is dispatched. 
    • Vehicles should be routinely inspected for mechanical problems, leaks,  exterior and interior damages, safety inspections on tires, lights, wipers,  etc., and routine maintenance performed such as cleaning, fuel, oil, water,  battery, etc. Under no circumstances shall an unsafe vehicle be operated.  All problems should be reported to Fleet Management (336-758-4259) to  initiate repair action. 
    • University faculty, staff and students are personally responsible for the  prompt payment of fines for any citations received while driving a  University vehicle. University funds may not be used to pay fines. 
    • Smoking is prohibited in University vehicles. 
    • Use of cell phones is discouraged while driving a University owned  vehicle, unless the use of a hands-free device is used and/or the vehicle is  pulled over.  
    • Texting is prohibited while driving. 
    • Vehicle Idling 
    • It is the policy of WFU to continually improve the efficient use of  vehicle fuels in an effort to reduce emissions and operating costs.  To reduce overall emissions on campus and improve air quality, all  vehicles on University property are prohibited from idling  unnecessarily. Vehicle operators will adhere to the following  standards: 
    • Idling is prohibited (with the limited exceptions listed  below) when the ambient temperature is above 32 degrees  F. 
    • Five (5) minute idle time limit when ambient temperature is  32 degrees and below. 
    • Idling is prohibited in “No Idle Zones”. Signs indicate the  location of these zones. 
    • Vehicles will not be left idling when the operator is away  from the vehicle (with the limited exceptions listed below).
    • Exceptions:
    • Emergency response vehicles when responding to  

    an emergency 

    1. Vehicles that must remain a specific temperature for  

    onboard materials. 

    1. Health or safety reasons (e.g., severe weather  

    conditions, use of vehicle safety features) 

    Below 0 degrees for diesel vehicles. 

    Traffic conditions.

    1. To encourage efficient use of vehicles and fuel, employees traveling to the  same destination are encouraged to carpool when possible. 

    IV.Student Drivers 

    1. Students must be 18 years of age or older and meet the operator driver  requirements in Section III to drive a University vehicle. 
    2. Students must have a faculty/staff sponsor or Advisor to operate a WFU  vehicle. 
    3. Student drivers must also be listed on the department’s driver’s license  log. 
    4. All students must take the Vehicle Safety class that is offered by the  Police Department before driving a WFU van.

    Rental 

    An employee who rents a vehicle (from a commercial agency) for Wake Forest  University business purposes must meet all operator requirements of this policy.  Additional insurance coverage is not required from the rental company, if the  employee is traveling on University business. This only applies to North  America

    Current University agreement information for car rental information is located at  www.finance.wfu.edu.

    VI.Accidents 

    If you are involved in an accident driving a University vehicle: 

    1. Do not move the vehicle. Call University Police Department if on  the Wake Forest Reynolda campus. 
    2. Call the local police department if you are not on the Reynolda  campus. 
    3. Consult the instructions in the glove compartment of all University  vehicles. 
    4. Notify your supervisor as soon as possible. 
    5. Complete the Vehicle Accident Report Form and submit original  to the Risk Management group [Manager, Risk Services – FAS  (336-758-4197)], a copy to Environmental Health and Safety (336- 758-5385) and a copy to Fleet Management (336-758-4259). 
    6. University Police (UPD):  

    Investigates accidents involving University vehicles (within UPD  jurisdiction). 

    1. Environmental Health and Safety:  

    Reviews and evaluates accidents involving University owned  vehicles. 

    1. Finance and Accounting:  

    Manages all claims pertaining to accidents involving University  vehicles  

    1. Fleet Management coordinates with appropriate departments, Risk  Services and local repair shops to obtain estimates and vehicle repairs in a timely manner.  

    VII. Vehicle Acquisition Process 

    1. All vehicle acquisitions shall be approved by Fleet Management. Fleet  Management will review and recommend vehicle replacements. Any  acquisition in excess of $10,000 must be reviewed and approved by the  Executive Vice President, prior to any vehicle purchase. Any department  requesting a vehicle replacement or increase in fleet shall submit such  request in writing to the Fleet Manager, documenting the need for the  vehicle, explaining why the existing vehicle is not capable of meeting the  need, and verifying that no existing vehicle(s) in their fleet will serve that  purpose.
    1. All vehicle acquisitions shall be approved in accordance with the  University’s financial approval guidelines for equipment acquisitions prior to requesting a vehicle purchase. Customer should complete an  appropriate purchase requisition and submit to Procurement Services in  accordance with the Wake Forest University Procurement Policy.  Procurement Services will notify the Fleet Manager of the pending  requisition. 
    2. All vehicle purchases (motor vehicles, golf carts, utility vehicles, etc.) and  specifications must be reviewed by Fleet Management to ensure that  vehicles meet the guidelines of this policy and business needs of the  University and customer.  
    3. Fleet Management recommendations for special equipment and/or vehicle  modification must be included in the final specification. 
    4. Fleet Management will provide complete vehicle specifications to WFU Procurement Services, which will secure quotes, find the best value for the University, and purchase the vehicle. Procurement Services will notify  Financial and Accounting Services of the acquisition for insurance and  asset capitalization purposes. Fleet Management will issue a requisition for Facilities and Campus Service purchases and Procurement will issue  Purchase Orders for all vehicle purchases. Procurement Services is  responsible for ensuring correct coding of requisitions and purchase orders  for the acquisition of capital items. 
    5. The Fixed Asset Accountant will capitalize all new vehicles over $5,000  and add them to the Fleet Management fixed asset listing. An official  inventory of Fleet Management will take place once every two years.  However, the Fixed Asset Accountant will contact Fleet Management 

    quarterly to compare asset listings and make corrections as necessary. 

    1. Fleet Management will inspect newly acquired vehicles to ensure they  meet all appropriate specifications. All expenses related to the vehicle  preparation process shall be charged to the department which will be  operating the vehicle. 
    2. Fleet Management will install vehicle markings. No decals, stickers, signs,  or other markings are allowed on any University vehicle, other than  official markings. All WFU-owned vehicles will be stenciled with the  department name and include the WFU logo. Exceptions to this  requirement are listed below and must be requested of the AVP for  Facilities & Campus Services. Exceptions include: 

    Commuter vehicles (e.g. authorized by a cabinet officer for  travel between work and home per a special work need)  

    Special use justification (e.g. undercover police vehicle) 

    Department Specific Logos

    VIII. Fleet Size 

    1. Wake Forest University seeks to stabilize the size of the vehicle fleet,  except in cases resulting from program growth or changes. When  additional vehicles are necessary, the person requesting the increase will  provide justification stating the need for the increase that has been  approved by the appropriate department and Fleet Management. 
    2. A vehicle must be turned in to Fleet Management within 7-days of receipt  of a replacement vehicle. 
    3. The Manager of Fleet Management will perform a random annual audit of  the fleet vehicles to ensure accurate and appropriate compliance with the  fleet policy requirements. 

    IX.Vehicle Disposal (http://finance.wfu.edu/files/fixed-asset-policy.pdf) 

    1. Disposals of vehicles will be handled by the Manager of Fleet  Management. 
    2. Criteria used to determine when a vehicle is replaced includes, but is not  limited to, safety, age obsolescence, mileage and maintenance cost. 
    3. Departments shall promptly advise Surplus when any asset (regardless of  its’ value) is no longer required. Surplus will make the decision on the  most cost effective and beneficial disposition of the asset and complete the  Fixed Asset Update Form for those assets that have been capitalized. 
    4. If a vehicle is sold to an outside organization, it shall first be  decommissioned by Fleet Management. All decommissioning costs are the  responsibility of the operating department. 
    5. Fleet Management will identify vehicles that are to be sold and will  contact, at a minimum, three independent used automobile dealers to bid  on the vehicles. Fleet Management will be responsible for the disposition  and will receive bids and award to the highest bidder on each vehicle. 
    6. Payment will only consist of certified check or money order – no cash will  be accepted for payment.  
    7. In accordance with the provisions outlined in the Fixed Assets administrative policy, Fleet Management may work with Procurement Services and may trade a vehicle to an automobile dealer when purchasing  a vehicle from that particular automobile dealer. 
    8. All proceeds from the sale of University vehicles will be recorded in the  unrestricted operating fund unless the property was purchased with grant funds (see OMB Circular A- 110 for information regarding grant assets).  Vehicles purchased with auxiliary departmental funds may receive proceeds for disposed vehicles.
    1. Passenger Vans 
    2. Due to multiple advisories and warnings issued by the National Highway  Traffic Safety Administration (NHTSA) regarding the increased risk of  rollover of 15 passenger vans, the University discourages the purchase or  rental of 15-passenger vans. Requestors are encouraged to consider 12  passenger vans or shuttle buses and Fleet Management can assist with  alternate vehicles. 
    3. Any 15-passenger vans in the WFU fleet must adhere to the following: Drivers must be at least 18 years of age.  

    All drivers, including Volunteer Service Corps and WFU Student  Emergency Response Team must complete a driver safety  course and training program geared toward van operation that is  offered by the University Police Department.  

    No trailers are allowed to be towed behind a 15 passenger van.  

    Loading on top or attaching to the sides of 15 passenger vehicles  can not alter the center of gravity of the vehicle. No luggage or  luggage carrier can be loaded on top of a 15 passenger van. 

    1. Situation that arise that require top or side loading must be  

    inspected by senior department leadership and/or Fleet  

    Manager 

    1. No student is permitted to drive a vehicle with top or side  

    loaded cargo 

    Back seats must be removed and this area can be loaded with  cargo. However, cargo cannot exceed the height of the rear seat  and must not block rearview vision. 

    Tires will be replaced regardless of tread depth if side walls are  faulty due to age or otherwise deemed unsafe by Fleet  Management. 

    XI.Utility Vehicles 

    1. For the purpose of this policy, all vehicles classified as a utility vehicle are  non-licensed vehicles, including, but not limited to, golf carts, Kubotas,  Gator (ATV) and Diahatsus. These vehicles are also classified as  departmental equipment. Departments are solely responsible for following  and enforcing the required procedures outlined in this policy.

    Fleet/Driver Management Procedure 

    University Financial Policies Page 10 of 17 

    1. All acquisitions for utility vehicles will follow the same process as  described in section VII, Vehicle Acquisition Process. 
    2. On-campus use 

    Utility vehicles can be used on sidewalks or grass. Drivers shall be  respectful of the landscape and keep from repeatedly parking or  driving on the same area. 

    XII. Vehicle Maintenance / Safety Inspections 

    1. Fleet Management will schedule all vehicles requiring preventive  maintenance/safety inspections. This will be done to minimize out-of service time to the using department. Vehicles that are unsafe or in  noncompliance with emissions standards remain at Fleet Management until repaired. The department is notified of the expected repairs  completion date. Fleet Management does not have loaner vehicles for such  occurrences, but can recommend a rental or lease company. The using  department will be responsible for rentals of a replacement vehicle. 
    2. All University vehicles receive preventive maintenance and safety  inspection annually, at a minimum, or in accordance with the  manufacture’s specification. The program is administered by Fleet  Management. Failure to comply with requests by Fleet Management 

    personnel to make the vehicle available for servicing may result in  notification to the responsible department head. Fleet Management may  notify the responsible department director for vehicles overdue  preventative maintenance inspections more than 30-days.  

    1. Annually, all University vehicles are required by North Carolina to pass a  safety and emissions test in order to renew license plates. Fleet  Management administers this program and will make notification to the  responsible department in advance to schedule this inspection. Failure to  provide the vehicle for this inspection in a timely manner will result in the  vehicle being unauthorized to be operated if the vehicle inspection  expiration date and license plate have expired.  

    XIII. Vehicle Billing Procedures  

    1. Department vehicles are billed for materials (at cost) and hourly labor. XIV. Departmental Vehicle Coordinators 
    2. All departments are responsible for establishing a vehicle coordinator in  their areas of responsibility. The vehicle coordinator will be the main  departmental contact for Fleet Management. The Departmental Vehicle  Coordinator Designation Form (Appendix D) should be completed and  forwarded to the Fleet Management Manager anytime a change of  coordinator or vehicle occurs. 
    1. Fueling/Credit Cards  
    2. All fuel purchases for WFU vehicles must be made from the WFU fueling  facility located on-campus next to Fleet Management, the exceptions are: A select few Facilities & Campus Services employees, as  designated by the AVP, are assigned a University Procurement  (PCard) Card for on-road diesel fuel and emergencies (weather,  gas pump failure, etc.) 

    Fueling vehicles outside the range of the WFU fueling facility. A  university purchasing card should be used in these instances. 

    1. A PIN must be obtained and used to pump fuel at the WFU pumps. In order to obtain a PIN, the employee’s supervisor must email the Fleet  Manager with the employee’s login, WFUID and department 

    number. The employee must sign a form to obtain and acknowledge  receipt of the PIN. 

    In order to obtain a fuel card or fuel fob, the supervisor must email the  Fleet Manager and describe which WFU vehicle(s) need a gas card/fob  and the budget code that the fuel is to be charged to. 

    Fuel is only to be pumped into WFU owned vehicles/equipment

    Vehicle Fleet/Driver Management Administrative Procedure Downloadable pdf and forms